ADMINISTRATIVE ASSISTANT

The Agricultural Research Council; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading research organization in Cape Town seeks an administrative assistant to support project implementations, budget management, and general office duties. Responsibilities include scheduling meetings, compiling reports, and handling correspondence. The ideal candidate should be organized and proactive in assisting with various administrative tasks.

Responsibilities

• Assist in general project research implementation.
• Support project budgets and procurement activities.
• Compiling reports and scheduling meetings.

Job description

Assists in the general Range and Forage Sciences project research implementation and administration (e.g., booking of flights and accommodation for the core research team, overtime & leave schedule).

Assist with project budgets (including petty cash), plan, and assist with procurement activities, and adhere to financial administrative controls.

Assists with capturing PDAs and PDEs for the team.

Assist with CAPEX management.

Compiling reports

Schedules meetings with external research collaborators.

Provide verbal and written feedback on work activities.

Answer incoming telephone calls, determine the purpose of callers, and forward calls to appropriate personnel and departments.

Direct and escort visitors / guests / members to the appropriate destination or waiting rooms.

Monitor visitors’ access.

Sort and distribute correspondence, mail, messages, and courier deliveries.

Support the Mission, Vision, and core values of the ARC.

Other general administrative duties as required by the supervisor.