Administrative and Secretarial Assistant – Paarl, Cape Town

Sagen Advisory; Paarl; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A reputable Assurance, Accounting, and Consulting firm in Paarl seeks a detail-oriented Administrative and Secretarial Assistant. Responsibilities include secretarial support for compliance and office administration, requiring strong organizational and communication skills. The ideal candidate should have a Matric certificate and relevant experience in a professional office setting.

Qualifications

• Minimum 2 years’ experience in a professional office environment.
• Beneficial experience in accounting, tax, legal, or consulting firm.
• Excellent written and verbal communication skills.

Responsibilities

• Provide company secretarial & compliance support.
• Manage front desk and client communications.
• Assist with internal office coordination and travel arrangements.

Skills

Attention to detail

Communication

Proactivity

Service orientation

Education

Matric certificate

Diploma or certificate in office administration

Tools

Microsoft Office

Job description

Administrative and Secretarial Assistant – Paarl, Cape Town

Full-Time | Permanent | R15,000–R20,000 / month

A highly reputable Assurance, Accounting, and Consulting firm based in Paarl, Cape Town, is looking to appoint a detail-oriented and efficient Administrative and Secretarial Assistant to join their growing team. The Group was established in 2012 by a passionate Chartered Accountant with a background in wealth management and family accounting.

The firm was founded in response to the high demand for expert trust administration services and has grown into the go-to back-office support provider for family offices, private families, and B-BBEE trusts across South Africa. Their services span bookkeeping, trust administration, company secretarial support, and tax compliance (both local and offshore), with a focus on accuracy, confidentiality, and exceptional client service.

Key Responsibilities

As the Administrative and Secretarial Assistant, your responsibilities will include :

• Company Secretarial & Compliance Support
• Assisting the secretarial team with uploading and managing :

CIPC submissions (e.g., director changes, company registrations, annual returns)

Beneficial Ownership submissions

FICA documentation gathering and submissions

Providing administrative support to the secretarial team leads

Assisting with maintaining internal registers and compliance checklists

Administrative & Client Support

Preparing and formatting client-facing proposals, quotes, and documents

Assisting with drafting standard contracts using firm templates

Handling general office documentation, data capturing, and correspondence

Following up on client documentation and queries

Maintaining electronic and physical filing systems

Reception & Communication

Managing the front desk: answering phones, greeting visitors, and handling incoming queries

Acting as the first point of contact for client communications

Managing the company’s central inbox and directing queries appropriately

Ensuring the reception area is professional and welcoming

Office Coordination

Managing calendars, meetings, and internal team scheduling

Assisting with travel arrangements when needed (flights, accommodation)

Supporting meeting prep and taking minutes when required

Qualifications & Experience

To be considered for this role, candidates should have :

• A Matric certificate (required)
• A diploma or certificate in office administration or a related field (advantageous but not required)
• At least 2 years’ experience in a professional office environment
• Previous experience in an accounting, tax, legal, or consulting firm (beneficial)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• A proactive, professional, and service-oriented attitude

Additional Information

• The successful candidate must be based in or near the Paarl area and be fully available during normal office hours

Remuneration

• Salary: R15,000 – R20,000 per month (depending on experience)
• Type: Full-time, permanent
• Location: Paarl, Cape Town (must be office-based full-time)