Administrative and Finance Officer (JB5275)

Administrative and Finance Officer (JB5275)

Somerset West, Cape Town

R25 000 to R30 000 a month CTC

Permanent

A global energy solutions leader that supports Telecommunications is looking for a dynamic Administrative and Finance Officer to manage executive support, office operations, and key financial tasks like bookkeeping and reconciliations. This fast-paced role suits a highly organized, discreet professional eager to contribute to innovative, clean energy systems across Africa.

Minimum Requirements:

1. Grade 12 (Not negotiable)
2. Personal Assistant Diploma / Certificate (Advantages)
3. Proven work experience as an Office Administrator
4. Experienced in using Microsoft Office and Excel
5. Experienced in Xero (Advantage)
6. Knowledge of office management systems and procedures
7. Proficiency in MS Office
8. Excellent communication (verbal and written)
9. Outstanding organizational and time management skills
10. Ability to multitask and prioritize daily workload
11. Discretion and confidentiality

Duties and Responsibilities:

1. Screen and direct phone calls
2. Distribute correspondence
3. Handle requests and queries appropriately
4. Manage diary and schedule meetings/appointments
5. Make travel arrangements
6. Source office supplies
7. Produce communication documents for suppliers and internal communication
8. Devise and maintain office filing systems
9. Manage general office space
10. Ensure operation of equipment through maintenance, repairs, inventory management, and evaluation
11. Manage emails, letters, packages, phone calls, and other correspondence
12. Perform other administrative tasks as required
13. Finance:
14. Load payments and maintain the cash book
15. Perform bank reconciliations
16. Process and reconcile supplier invoices
17. Process and reconcile customer invoices
18. Support weekend and month-end financial procedures
19. Handle general bookkeeping
20. Perform other finance-related administrative tasks as required

Please do not apply using Scanned CVs, no supporting documentation is required at this point; this will be requested later.