Administrative/ Accounts Assistant

Ello; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

Ello is seeking an admin & reception professional to support both the financial and administrative operations of the company. The role requires attention to detail, effective communication, and problem-solving abilities, with a focus on maintaining financial health and providing excellent front-office management. The candidate should be adaptable and reliable, with a proactive approach to improving processes.

Qualifications

• Must be accurate in handling financial data and performing administrative tasks.
• Ability to manage multiple tasks efficiently and keep records in order.
• Clear and effective communication with colleagues and clients.

Responsibilities

• Capture financial information accurately into the accounting system.
• Manage general reception functions ensuring professional first contact.
• Support financial record accuracy while maintaining administrative efficiency.

Skills

Attention to Detail

Time Management

Communication Skills

Problem-Solving

Teamwork

Tools

QuickBooks

Xero

Job description

Job Description
The admin & reception role at Ello Technology is integral to the financial and administrative operations of the company. This role is responsible for accurately capturing financial information into the accounting system and managing general reception functions. It combines financial diligence with front-office management to ensure efficient administrative support and financial record accuracy, playing a vital role in maintaining the company's financial health and ensuring a welcoming, professional first point of contact.

Requirements

• Attention to Detail: Must be accurate in handling financial data and performing administrative tasks.
• Organization: Ability to manage multiple tasks efficiently and keep records and files in order.
• Time Management: Capable of prioritizing tasks and meeting deadlines in a fast-paced work environment.
• Communication Skills: Clear and effective communication, both in writing and verbally, with colleagues and clients.
• Problem-Solving: Ability to identify issues and resolve them quickly, whether in administrative or financial tasks.
• Teamwork: Ability to collaborate with colleagues from both administrative and financial departments.

Personal Attributes:

• Trustworthiness: Handling sensitive information with discretion and confidentiality.
• Adaptability: Ability to adjust to changing tasks and work environments.
• Proactiveness: Taking initiative when needed and suggesting improvements to processes or workflows.
• Reliability: Showing dependability in completing tasks and managing responsibilities.

Desirable Skills (Optional):

• Experience with basic accounting systems (such as QuickBooks or Xero).
• Knowledge of basic financial terminology.
• Comfort with general office tasks, like organizing files, answering phones, and scheduling.
• Ability to handle multiple responsibilities at once, including administrative and financial tasks.

Benefits

Market Related Salary + 3 Annual Performance Based Bonuses per year