Administration Officer: Supply Chain Management

South African National Biodiversity Institute; Pretoria; On-site; ZAR 325,000 - 400,000; Full time

Job summary

The South African National Biodiversity Institute (SANBI) is seeking a supply chain management professional to oversee tender processes and ensure compliance with procedures. This role requires a strong background in supply chain functions, excellent communication skills, and relevant qualifications. Successful candidates will contribute to SANBI's commitment to biodiversity while navigating procurement legislation and best practices.

Qualifications

• 4 years relevant work experience with a diploma, or 2 years with a degree.
• Valid driver’s license with at least one year of driving experience.
• Experience with procurement systems is advantageous.

Responsibilities

• Assist with Request for Quotation/Tender processes.
• Support request for quotation/tender evaluation processes.
• Assist with purchase order generation and invoice processing.

Skills

Problem-solving

Planning

Organizing

Communication

Interpersonal skills

Report writing

Education

National diploma in Supply Chain Management, Logistics or equivalent (NQF 6)

Degree in Supply Chain Management, Logistics or equivalent (NQF 7)

Postgraduate qualification in Supply Chain Management, Logistics or equivalent (NQF 8)

Tools

MS Word

MS Project

PowerPoint

Excel

Internet

Outlook

Job description

SANBI offers an annual basic salary of R325 101.00, plus 37% in lieu of benefits.

Reference Number: GAR-YFGP-4-FGP/001/2025

The South African National Biodiversity Institute (SANBI) is seeking a self-motivated individual to oversee the supply chain management process related to tenders and ensure adherence to proper procedures.

Qualifications and Experience:

• National diploma in Supply Chain Management, Logistics, or equivalent (NQF 6) with 4 years relevant work experience, or
• Degree in Supply Chain Management, Logistics, or equivalent (NQF 7) with 2 years relevant work experience, or
• Postgraduate qualification in Supply Chain Management, Logistics, or equivalent (NQF 8) - an advantage.

Competencies:

• Extensive knowledge of legislation, policies, procedures, and systems related to supply chain management.
• Experience with procurement systems is advantageous.
• Knowledge of CIDB, Public Finance Management Act, Treasury Regulations, and Generally Recognised Accounting Practice.
• Strong planning, organizing, and problem-solving skills.
• Excellent verbal and written communication skills, interpersonal skills, and report writing abilities.
• Proficiency in MS Word, MS Project, PowerPoint, Excel, Internet, and Outlook.
• Valid driver’s license with at least one year of driving experience and willingness to travel.

Key Responsibilities:

1. Assist with Request for Quotation/Tender processes.
2. Assist with terms of reference and site inspections.
3. Support request for quotation/tender evaluation processes.
4. Assist with purchase order generation and invoice processing.
5. Help manage governance, risk, and compliance matters.

Application Notes:

• Only online applications accepted, including CV, motivation letter, and certified qualifications.
• A skills test will be part of the selection process.
• Applicants must provide contact details for at least three referees.
• Incomplete applications will not be considered.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. Preference will be given according to the SANBI Employment Equity Plan.