Administration Officer: Ecosystem-based Disaster Risk Reduction Project

Hashtag Nonprofit NPC; Pretoria; On-site; ZAR 326,000; Full time

Job summary

A prominent environmental organization in Pretoria seeks an Administration Officer to provide essential administrative and logistical support for projects addressing climate change impacts. Applicants should possess a relevant diploma or degree, with experience in administrative roles. Strong communication skills and proficiency in MS Office are vital. This full-time role offers a salary of R325,101. Applications must be submitted online with a CV and qualifications by 10 October 2025.

Qualifications

• Minimum 4 years experience with a national diploma or 2 years with a degree.
• Strong background in administrative and logistical project support.
• Valid driver's license and willingness to travel.

Responsibilities

• Provide financial and administrative support to the Eco-DRR project.
• Attend to travel and workshop administration.
• Manage ad-hoc tasks and assignments.

Skills

Administrative support

Logistical support

Financial management

Communication skills

Education

National diploma in Public Management or equivalent

Degree in relevant field

Tools

MS Office Suite

SAGE 300

Job description

Overview

Administration Officer at South African National Biodiversity Institute (SANBI)

Deadline: 10 October 2025

Region: Pretoria

Salary: R325 101.00 per year

Type of employment: Full time

Reference Number: BRAM/2025/00

Job Description

SANBI is leading the implementation of a project entitled “Scaling up Ecosystem-based Approaches to managing climate-intensified disaster risks in vulnerable regions of South Africa” (the Eco-DRR project). The USD 40.1 million project is funded by the Green Climate Fund (GCF), with cofinancing from SANBI, the Department of Forestry, Fisheries and the Environment (DFFE) and the South African Local Government Association (SALGA), for a period of 8 years from 2025 to 2033. The goal of the project is to improve the resilience of communities that are vulnerable to climate change-exacerbated floods, droughts and wildfires through the implementation of Ecosystem-based Adaptation and Eco-Disaster Risk Reduction measures. SANBI is looking for a self-motivated individual to render administrative and logistical support to the Eco-DRR project in the Biodiversity Research, Assessment and Monitoring Division.

Responsibilities

• Provide financial and administrative support to the Eco-DRR project;
• Provide office administrative support to the Eco-DRR project;
• Provide logistical and operational support to the Eco-DRR project;
• Attend to travel and workshop/meetings related and administration support to staff from other cost centres within the Division; and
• Take initiative with ad-hoc tasks and assignments.
• Interact and engage with the finance division on financial administration and processes

Qualifications and Requirements

This position requires a national diploma in Public Management, Project Management, Financial Management, Business Administration (with a finance or project stream) or equivalent qualification at NQF 6 with 4 years of work experience in the relevant field or a degree in Public Management, Project Management, Financial Management, Business Administration (with a finance or project stream), or equivalent qualification at NQF 7 with 2 years of work experience in the relevant field. Postgraduate qualification in Public Management, Project Management, Financial Management, Business Administration (with a finance or project stream) or equivalent qualification with NQF 8 will be an added advantage.

The following competencies are required for the candidate to be successful in this position: comprehensive experience in providing administrative and logistical support to projects related to environmental management, public administration, and biodiversity management; extensive knowledge of legislation, policies, procedures, processes, practices, systems, and frameworks related to office administration, project management, public administration, human resources management, supply chain management, logistics management, and event management is essential; ability to provide administrative and logistical support to multiple projects with high accuracy of information dissemination and records management; ability to work under pressure with diverse team whilst being quality, cost, compliance, and safety conscious; advanced planning, organizing, and problem solving skills; excellent communication (both verbal and written) and interpersonal skills; excellent computer literacy and experience in the application of software tools including Ms Word, MS Project, PowerPoint, Excel, Internet and Outlook; working knowledge of an accounting package (e.g. SAGE 300) will be advantageous. The possession of a valid driver’s licence with at least one-year practical driving experience and a willingness to travel is essential.

Persons with disabilities are encouraged to apply. SANBI reserves the right not to fill this position. All applications will be considered with the understanding that, in terms of the SANBI Employment Equity Plan, preference will be given to candidates from the designated groups.

How to apply

• Only online applications will be accepted accompanied by a CV together with a letter motivating why the applicant should be favourably considered for this position, and certified qualifications confirming that the minimum qualifications are met (applicants lacking evidence of meeting minimum qualifications and relevant experience will not be considered).
• A skills test will be conducted as part of the selection process.
• Applicants must also provide the full names, addresses and telephone numbers and if possible e-mail addresses of at least three referees.
• Failure to submit the requested information and reference number shall result in your application not being considered.

Personal information will be processed by SANBI for purposes of assessing your suitability for the advertised position. SANBI may also share your personal information including special personal information with service providers or third parties, both within the Republic of South Africa and in other jurisdictions, to carry out verification of qualifications and other necessary documents, background and reference checks, competency assessment tests, and criminal record checks.

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More about this vacancy

Date posted: 19 September 2025

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