Administration Officer

H Systems (Pty) Ltd.; Polokwane; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A logistics company based in Polokwane is looking for an Administrative Support professional. The role involves managing inter-branch transfers and ensuring compliance with health and safety policies. Proficiency in SAGE for stock management is required. Ideal candidates will have experience in administrative roles and a commitment to customer service and safety standards.

Qualifications

• Experience in administrative support roles.
• Proficient in SAGE for inventory management.
• Ability to ensure compliance with health and safety standards.

Responsibilities

• Administer Inter Branch Transfers on SAGE.
• Manage cash sales and petty cash reconciliation.
• Ensure compliance with health and safety policies.

Skills

Administrative support

SAGE proficiency

Customer service

Tools

SAGE

Job description

JOB PROFILE

JOB PURPOSE

The core purpose of the role is to provide administrative support to ensure that the administrative function of the branch runs smoothly and efficiently.

KEY PERFORMANCE AREAS

• Administration
• SHEQ Integrated Management System control

MAIN RESPONSIBILITIES

1. ADMINISTRATION

Administer Inter Branch Transfers.

Post and receive Inter Branch Transfer (IBT) stock on SAGE.

2. Post and transfer Inter Branch Transfer (IBT) stock on SAGE.
3. Transfer Inter Branch Transfer (IBT) stock to Work In Progress (WIP) on SAGE.
4. Administer branch credits, including :

Investigating credit issues.

5. Collect supporting documents.
6. Load and process credits on SAGE.
7. Update credit-note spreadsheet with all credits processed.
8. Ensure all credits are passed by month-end.
9. Address credit enquiries promptly.
10. Post receipt of stock items (GRV) on SAGE.
11. Control branch freight administration, including updating driver drops and mileages daily, capturing fuel slips, reconciling fuel slips with Nedbank statements, posting GRV for fuel slips, and reconciling freight invoices.
12. Create purchase orders for vehicle maintenance, review charges, and escalate discrepancies.
13. Control Branch PODs by ensuring timely receipt, scanning, and sending as needed.
14. Manage cash sales and petty cash, including reconciliation and banking.
15. Perform general administration duties: filing, data capturing, arranging refreshments, adding employees to systems, and arranging services.
16. Administer top-up stock orders, branch powder coating, RTS on SAGE, and control office supplies.
17. SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

Ensure adherence to the OHS Act, participate in safety activities, report unsafe conditions, and comply with health and safety policies.

18. Identify opportunities for improvement and report non-conformances and incidents.
19. Maintain high customer service standards and ensure compliance with health, safety, and hygiene standards.