Administration Officer

The HR Company; Pietermaritzburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A consulting firm in the built environment is seeking a detail-oriented Administration Officer. This role involves managing office administration and providing support to senior management. The ideal candidate should have a Bachelor’s degree in a related field and 2–3 years of experience in administrative roles. Strong proficiency in MS Office and excellent communication skills required. This position is based in Pietermaritzburg, KwaZulu-Natal.

Qualifications

• Minimum of 2–3 years’ administrative experience in relevant fields.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage day-to-day office administration including reception and correspondence.
• Provide administrative support to senior management.
• Coordinate appointments, meetings, and travel arrangements.
• Assist in HR functions such as onboarding and leave management.

Skills

Attention to detail

Communication skills

Organizational skills

Problem-solving

Proficiency in MS Office Suite

Education

Bachelor’s degree in Business Administration or related field

Job description

Overview

Our client, a firm of consultants in the built environment, requires a detail oriented and proactive Administration Officer to join their team.

Responsibilities

• Manage day-to-day office administration, including reception, correspondence, filing, and records management.
• Provide administrative support to senior management.
• Assist in preparing reports, proposals, presentations, and tender documentation.
• Coordinate appointments and meetings, and travel arrangements.
• Maintain schedules for the team.
• Maintain compliance with company policies, legal requirements, and industry standards.
• Act as the first point of contact for clients and stakeholders, ensuring professional communication.
• Assist in HR functions such as onboarding, leave management, and staff recordkeeping.
• Develop a HR System.
• Travel to clients to drop off quotations and tender documents.

Qualifications & Requirements

• A Bachelor’s degree in Business Administration, Management, or a related field (required).
• Minimum of 2–3 years’ administrative experience, preferably in construction, consulting, or professional services.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication, interpersonal, and organizational skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Attention to detail and problem-solving mindset.