Administration Officer

We are hiring!

At Sappi, we are a leading global provider with a reputation for delivering high-quality sustainable Woodfibre products and solutions for the global markets. We lead through our values centred around integrity, courage, making smart decisions which we execute with speed. We are seeking unique people who believe in fostering a diverse and inclusive environment.

We’re on the lookout for an Admin Officer based at Ngodwana Nursery to provide administrative support for the management of the Sappi nursery to ensure nursery objectives are met.

As a Admin Officer, you will be responsible for:

• Capture data manually for transport schedules, contractor log sheets, production records, stock records, despatches/sales records, fuel log sheets and e-leave to maintain accurate records
• Generate SAP requisitions and ensure that purchase requisitions, order numbers and tax invoices are processed using SAP to ensure that Vendors are paid in line with company policy and internal procedures
• Establish and maintain an effective procurement system with associated tracking of delivery and processing of related documents to ensure compliance with current finance records
• Compile a monthly report on safety, diesel issues, time attendance, nursery sales records and procurement for management information
• Ensure that petty cash and general income are administered and controlled in line with company policy
• Receive plant requests from internal and external customers and align requests to orders and plant stocks to ensure an efficient supply of plants
• Schedule delivery of plants according to request from supplier nurseries by arranging logistics or delivery schedules to ensure customer requirements are met
• Reconcile job instructions to nursery despatches to ensure accurate nursery records
• Manage safety systems for the region using Isometrix, Behaviour Based Safety (BBS) and NOSA systems to ensure Sappi safety audit requirements are met
• Attend monthly SHEQ meetings to provide information on safety, minute take and distribute minutes
• Compile written safe work procedures (WSWP), Planned Job Observations (PJO) and prework assessment to issue to the safety committee for implementation and completion

What are we looking for?

• Grade 12 or equivalent NQF level certificate
• An Administrative qualification will be preferable
• 3 years minimum relevant experience
• Strong computer literacy with SAP is preferable
• Driver’s license will be advantageous

What’s in it for you?

• Opportunity to work within a global organisation that continues to thrive in a rapidly changing world even after 80 years of existence.
• Learning and development programmes to fast-track your career within Sappi.
• Opportunities to travel (dependent on upon the role).
• Market leading leave benefits.
• Employee wellbeing benefits.