Administration Manager

Bidvest Protea Coin; Johannesburg; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A leading security services provider in Johannesburg seeks a skilled HR Administrator to manage employee records, payroll queries, and staff functions. Candidates must have a Grade 12 qualification and exhibit strong attention to detail, sound communication skills, and the ability to work under pressure. Prior experience in office administration is essential. This role offers competitive compensation and opportunities for growth.

Responsibilities

• Capture time and attendance daily.
• Manage staff expense claims and overtime calculations.
• Verify absenteeism and leave reports.
• Handle payroll queries and personnel files.
• Facilitate staff functions and compile reports.

Skills

Attention to detail

Computer literate

Able to work under pressure

Sound communication skills, verbal and written

Fully bilingual

Education

Grade 12 or equivalent qualification

Job description

Responsibilities:

1. Time and attendance daily capturing and leave capturing
2. Staff expense claims
3. Overtime calculations and verification
4. Absenteeism and leave report verifications
5. Monthly allowance, KPIs and Ex-Gratia payments
6. Fuel reporting and deductions
7. Dummy run verifications
8. Adjustments, promotions and salary changes
9. Pay query completing and reporting
10. Manage and oversee Roster personnel, HR personnel, Branch interns and receptionist
11. Create, update and maintain employee personnel files
12. Compiling and completing new employment and terminations
13. Promotions / Demotions / Transfer
14. Fuel cards: updates, ordering and cancellations
15. CTC, U19 / Salary schedule calculations
16. Service certificates
17. Provident fund / Retirement Fund Claims, Section 14 transfers
18. Death / Disability Claims, WCA / COIDA Claims
19. Confirmation of employment letters
20. Handling grievances and staff concerns
21. Petty cash control and reconciliation
22. Facilitate and coordinate staff functions
23. Weekly and monthly reports
24. Meeting minutes

Preferred qualifications / attributes / skills :

• Grade 12 or equivalent qualification.
• Attention to detail
• Computer literate
• Able to work under pressure
• Experience in office administration
• Sound communication skills, verbal and written
• Fully bilingual