Administration Filing Clerk

Staff Solutions; Gqeberha; On-site; ZAR 120,000 - 150,000; Full time

Job summary

A leading business solutions provider in Gqeberha is seeking a Document Management Assistant. The role involves transferring data into an online system, organizing documents, and maintaining filing systems. Ideal candidates should have prior experience in document management or administration, strong attention to detail, and good organizational skills. Familiarity with digital document management systems and basic bookkeeping is beneficial.

Qualifications

• Prior experience in document management or administrative roles preferred.
• Strong attention to detail and organizational skills.
• Familiarity with digital document management systems.

Responsibilities

• Transfer data from physical files into the business’s online document management system.
• Assist with systematic review of documents to ensure completeness and correctness.
• Organize and file physical and electronic documents.

Skills

Attention to detail

Organizational skills

Good communication

Basic computer skills

Tools

MS Office

Document management systems

Pastel Systems

Job description

Responsibilities

• Transfer data from physical files into the business’s online document management system accurately
• Assist with systematic review of documents to ensure completeness and correctness
• Organize, classify, and file physical and electronic documents according to company policies
• Maintain and update digital and physical filing systems
• Support document indexing and tagging for easy retrieval
• Collaborate with team members to ensure smooth document handling and storage
• Perform periodic audits of stored documents to ensure integrity and compliance
• Assist with general administrative tasks related to record-keeping
• Assist with invoice processing, expense tracking, and basic bookkeeping
• Collaborate with team members to ensure smooth office operations
• Perform ad hoc administrative tasks such as data entry, filing, and document management

Qualifications

• Prior experience in document management, filing, or administrative roles preferred
• Strong attention to detail and organizational skills
• Familiarity with digital document management systems and data entry
• Ability to handle sensitive and confidential information discreetly
• Good communication skills
• Basic computer skills, including MS Office and file management software
• Pastel Systems Experience beneficial