Administration Clerk Retail

AFGRI Group Holdings; Standerton; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in the agriculture sector seeks an Administrative Assistant to efficiently manage branch operations. This position involves processing stock, managing invoices, and generating reports. Applicants must have a minimum of Grade 12 education and at least two years of experience in administration. Strong verbal and written communication skills are essential for building relationships with clients.

Qualifications

• Minimum 2 years administration experience required.
• Proficient in verbal and written communication.

Responsibilities

• Receive and compare stock to delivery notes.
• Generate daily, weekly, and monthly reports.
• Capture and manage warranty claims.

Skills

Verbal communication

Written communication

Education

Grade 12

Job description

Responsible for effective maintenance of the administrative functions of the branch.

Requirements

REQUIRED MINIMUM EDUCATION / TRAINING

• Grade 12

REQUIRED MINIMUM WORK EXPERIENCE

• 2 year administration experience

KEY PERFORMANCE AREAS

• Receive and compare stock to delivery notes.
• Receive and file all delivery notes and assist with adhoc receiving duties.
• Ensure that all documents are processed and that the number sequence on the system is correct.
• Collect invoices electronically for receiving process and linkinvoices with delivery notes and orders.
• Capture process and manage claims (warranty claims damaged items short or surplus deliveries and expired stock).
• Maintain good client relationships with internal and external clients and resolve client queries.
• Generate daily weekly and monthly reports from the system (outstanding claims outstanding purchase orders negative onhand reports etc).
• Generate stocktaking reports and assist withquarterly stocktaking.
• Capture stock count sheets on the system.
• Generate variance report and report variance to line manager.
• Regularly communicate with suppliers on all outstanding invoices credit notes or discrepancies of stock.
• Ensure that codes prices and stock correspond with orders and stock received.
• Ensure that cashups are done daily.
• Ensure that cash surpluses and shortages are paid in as per policy.
• Report daily cash up (balances & discrepancies) to Regional Banking Clerk.

TECHNICAL KNOWLEDGE / COMPETENCIES

• Verbal and written communication skills

BEHAVIOURAL COMPETENCIES

• Accuracy
• Identification with management
• Cooperation
• Team player

Please note that correspondence will be limited to shortlisted candidates only. Applicants who have not heard from us within 30 days of the closing date may assume that their applications have been unsuccessful and are hereby thanked for their interest. The filling of these positions will be aligned to AFGRIs Employment Equity Policy

Applicants are informed that in order to consider any application for employment we will have to process your personal information.

A law known as the Protection of Personal Information Act 4 of 2013 (POPIA) provides that when one processes anothers personal information such collection retention dissemination and use of that persons personal information must be done in a lawful and transparent manner.

In order to give effect to this right we are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under the HR Processing Notice which can be accessed and viewed on the AFGRI Group website HR Processing Notice we request you kindly download and read.

Job Type

Permanent

Market Related

EE Position

Location

Key Skills

Employment Type : Full-Time

Experience : years

Vacancy : 1

Create a job alert for this search