Administration Clerk

LIFE Healthcare Group; Durban; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A healthcare organization is seeking an Administration Clerk for its Clinical Engineering Department in Durban. Responsibilities include providing administrative support, managing financial processes, and utilizing SAP for tracking job cards and invoicing. Ideal candidates will have prior secretarial experience, a Matric qualification, and proficiency in MS Office. Strong attention to detail and effective communication skills are essential for success in this role.

Qualifications

• Prior Secretarial experience is essential.
• Proficiency in SAP system will be an advantage.
• Good interpersonal skills and communication ability.

Responsibilities

• Provide full administrative support to the Clinical engineering department.
• Capture and close job cards on SAP daily.
• Assist in managing day-to-day clinical engineering department issues.

Skills

Telephonic skills

Planning & organizing skills

Interpersonal skills

Communication ability

Attention to detail

Problem-solving

Education

Grade 12/ Matric

Tools

MS Office (Word, Excel, PowerPoint)

SAP

Job description

A vacancy exists for an Administration Clerk, based at Life Entabeni Hospital, reporting to Senior Clinical Engineer. The successful candidate will be responsible for performance and management of accounting processes to achieve compliance, standardization and efficiency in the function.

Function Finance/Administration Facility Life Entabeni Hospital Position Administration Clerk Introduction

A vacancy exists for an Administration Clerk, based at Life Entabeni Hospital, reporting to Senior Clinical Engineer. The successful candidate will be responsible for performance and management of accounting processes to achieve compliance, standardization and efficiency in the function.

Critical Outputs

• Provide full all-round administrative support to the Clinical engineering department, including capturing capital expenditure items such as purchase requisitions, purchase orders, delivery notes, month end accruals, invoices and receipting thereof.
• Maintenance of a sound filing system of Clinical engineering documents.
• Excellent telephonic and communication skills, planning & organizing skills.
• Capture and close all corrective and preventative job cards on SAP daily.
• Generate and process all purchase requisitions on SAP system
• Capture daily clinical Engineering related invoices for payments
• To assist with the management of day to day clinical engineering department issues, Ad hoc projects and tasks.
• To assist the Clinical Engineering department with following up on outstanding services, repairs, invoices etc.
• To assist with planning, placing of orders and close outs of the SAP PM year planner services
• To assist with the management of external companies’ representatives and technical staff on site.
• The candidate must have a basic understanding of Financial Systems

Requirements

• Prior Secretarial experience is essential
• Grade 12/ Matric
• Extensive knowledge of MS Office (Word, Excel and PowerPoint) is a pre-requisite
• Proficiency in SAP system will be an advantage
• The ability to deal with confidential matters and interact professionally at all levels, both internally and externally
• Good interpersonal skills and communication ability as well as good telephone manner is essential
• Accuracy, speed and attention to detail is vital
• Knowledge of Clinical engineering in the hospital environment would be an advantage

Competencies

• Attention to detail
• Problem-solving, analysis and judgement
• Resilience
• Engaging diversity
• Verbal & written communication skills
• Professional and technical proficiency
• Building relationships
• Customer responsiveness
• Organisational awareness
• Influencing skills
• Action orientation
• Excellence orientation
• Ethical behavior

Email [e-mail] Closing date Tuesday, August 12, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager.External candidates will also be considered.

Explore our vacancies and find the right opportunity for you. Download the application form and email to the relevant contact person specified in the job advertisement.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.