Administration Assistant x 1

LIFE Healthcare Group; Roodepoort; On-site; ZAR 150,000 - 240,000; Full time

Job summary

LIFE Healthcare Group seeks an Administration Assistant for their Life Nkanyisa Baneng Care Centre in Roodepoort. This role involves providing administrative support, including managing admissions and ensuring efficient office operations. The ideal candidate will possess strong communication skills, advanced proficiency in Microsoft Office, and experience in a healthcare setting. Join a leading organization that values diversity and offers equal opportunities for all applicants.

Qualifications

• Proficiency in Microsoft Office, particularly with advanced Excel skills.
• Two years’ experience as an Administration Assistant preferred.
• Knowledge of hospital procedures and medical terminology is advantageous.

Responsibilities

• Provide full administration support to the Senior Administration Clerk.
• Carry out admission and receptionist duties for the hospital.
• Responsible for accurately recording MHCUs statistics and managing daily reports.

Skills

Communication

Problem-solving

Interpersonal Skills

Education

Grade 12 or equivalent

Relevant Administrative qualifications

Tools

Microsoft Office

IMEDS

SAP

Job description

A vacancy exists for an Administration Assistant based at Life Nkanyisa Baneng Care Centre in Robertville, Roodepoort. This position reports to the Senior Administration Clerk. The successful candidate will be responsible for providing full administration support to the Senior Administration Clerk.

Function Administration Facility Baneng Care Centre Position Administration Assistant x 1 Introduction

A vacancy exists for an Administration Assistant based at Life Nkanyisa Baneng Care Centre in Robertville, Roodepoort. This position reports to the Senior Administration Clerk. The successful candidate will be responsible for providing full administration support to the Senior Administration Clerk.

Critical Outputs

• Carrying out admission and receptionist duties for the hospital
• Knowledge of company patients admission systems, i.e. Impilo / Imeds
• Responsible for accurately recording of all MHCUs statistics, including admission of MHCUs, transfers to General Hospital, discharges, and daily MHCUs census reports
• Accurate PS 8 Reports and ability to meet set deadline of submission of the report
• Creating MHCUs files and filing of all admission documents
• Responsible for managing and controlling Periodical Reports
• Operating the switchboard.
• Ensure hospital Inventory is well managed.
• Control of stationary - Issue and manage hospital stationary
• Control of hospital transport bookings.
• Taking, typing and distribution of minutes of MDT meetings
• Booking boardroom for meetings
• Adhering to the protocols of the Hospital
• Adhering to the procedures of the admin department
• Archive management
• Filling of invoices and general office duties as delegated by Line Manager

Requirements

• Grade 12 or equivalent
• Relevant Administrative qualifications
• Proficiency in Microsoft Office is critical with Advanced Excel skills
• Comprehensive knowledge of IMEDS or relevant software system, Knowledge of SAP and Impilo / IMEDS
• Excellent interpersonal and communication skills
• Two (2) years’ experience as Administration assistant will be an added advantage
• Experience within a healthcare environment including people management and customer service experience
• Comprehensive knowledge of admissions procedures
• Understanding of the private healthcare industry, its challenges and role players would be an advantage
• Basic understanding of financial principles
• Excellent communication and Interpersonal skills a prerequisite.
• Experience in dealing with customers.
• Knowledge of hospital procedures and medical terminology will be advantageous teamwork essential.
• Ability to work under pressure

Competencies

• Problem-solving, analysis and judgement
• Resilience
• Engaging diversity
• Verbal & written communication and presentation
• Drive & energy
• Excellence orientation
• Ethical behaviour
• Building relationships
• Customer responsiveness
• Organizational awareness

Email [e-mail] Closing date Friday, June 27, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager.External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.