Administration Assistant

AVI Limited; Vrystaat; On-site; ZAR 180,000 - 240,000; Full time

Job summary

A leading FMCG company in Bloemfontein is seeking an experienced Administration Assistant to support the Field Marketing Shared Services Division. This role involves managing financial data, tracking expenses, and providing administrative support to enhance operational efficiency. The ideal candidate will have at least three years of relevant experience and a completed Grade 12 certificate. Join a collaborative team dedicated to excellence and making a meaningful impact in the business.

Qualifications

• Minimum of three years administration experience in an FMCG environment.
• Solid understanding of HR policies and procedures.
• Proficient in capturing and following up on purchase orders.

Responsibilities

• Capture and voucher purchase orders; allocate expenses accurately.
• Track, analyse, and report on departmental charges vs. budget.
• Generate daily sales and service level statistics by area, product, and customer.

Skills

Administrative skills

Financial tracking

Data management

Effective communication

Problem-solving

Education

Completed Grade 12 / Matric

Tools

MS Office

Outlook

SAP

Job description

At our AVI Limited, we believe in collaboration and innovation to drive exceptional results. Our Shared Services departments—spanning IT, Finance, HR, Logistics, Digital, Marketing, and Field Marketing — are essential to the growth of our industry-leading brands. We foster a high-performance culture where teamwork, accountability, and creative problem-solving are celebrated.

Our AVI Field Marketing Share Services team bridges the gap between our brands and the market by creating impactful in-store experiences and engaging directly with customers. We focus on executing marketing strategies at ground level, ensuring our products are both visible and accessible. Through promotional activities and close collaboration with retailers, we drive sales and strengthen our connection with consumers.

Why Join Our Shared Services Team?

• Drive Growth: Support and contribute to the success of our industry-leading brands.
• Collaborative Culture: Thrive in a team-oriented environment that values accountability and innovation.
• Impact & Growth: Play a key role in our brands' success while advancing your career in a supportive setting.
• Shape the Future: Make a meaningful difference and help us shape the future of our business.

Step Into a Role That Makes an Impact! We’re seeking an Administration Assistantto drive success at AVI Field Marketing Shared Services Division in Bloemfontein. This role will provide administrative, financial, and reporting support to the Field Marketing team, ensuring accurate data management, expense tracking, and effective coordination across departments.

Reporting Structure:

• Reports to: Regional Operations Manager

Key Areas of Impact:

• Capture and voucher purchase orders; allocate expenses accurately
• Track, analyse, and report on departmental charges vs. budget
• Input and analyse daily, weekly, and monthly budgetary expenses
• Compile sales reviews, cycle briefs, and sales reports (daily/weekly/monthly)
• Maintain regional master data and control promotional free stock
• Compile and capture expenses and provide feedback on expense reports
• Manage and update the asset register, including disposals
• Prepare PowerPoint presentations
• Process purchase and sales orders
• Report incidents and conduct vehicle checks
• Generate daily sales and service level statistics by area, product, and customer
• Assist with sales target compilation and customer interaction
• Support Field Marketing ASM and Key Account Managers
• Oversee POS materials, uniforms, and company vehicle records

What It Takes to Succeed:

Experience that set you up for success:

• A minimum of three (3) years administration experience in an FMCG environment is essential

Qualifications & Certifications that will contribute to your success:

• A completed Grade 12 / Matric is essential

Additional Requirements that will enhance your impact for success:

• Solid understanding of HR policies and procedures
• Clear knowledge of the full payment process
• Proficient in capturing and following up on purchase orders
• Strong grasp of cash book operations (credits, debits, returns)
• Familiarity with petty cash handling and reconciliation
• Knowledge of the order capture process and discount application
• Computer literacy in MS Office and Outlook
• Working knowledge of SAP

Take the Next Step with Us

At the heart of our AVI Shared Services Divisions is a commitment to excellence, collaboration, and continuous improvement. Here, you’ll have the opportunity to work with talented professionals across multiple disciplines, allowing you to grow professionally. If you are passionate about making an impact, solving complex problems, and collaborating with others to drive excellence, this is the place for you.