Administration Assistant

LIFE Healthcare Group; Kirkwood; On-site; ZAR 15 000 - 25 000; Full time

Job summary

An established industry player is seeking an Administration Assistant to join their dynamic team in Kirkwood. This role is pivotal in ensuring smooth operations within the healthcare facility. The successful candidate will provide comprehensive administrative support, manage patient processes, and maintain effective filing systems. If you are detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment, this opportunity is perfect for you. Join a team that values excellence and offers a supportive work culture where your contributions truly matter.

Qualifications

• Minimum Grade 12 qualification with Office Admin studies as an advantage.
• At least 1 year of experience as an Administrative Assistant in healthcare.

Responsibilities

• Assist Admin Officer with various administrative tasks.
• Manage patient admission and discharge processes effectively.

Skills

MS Office Suite

Communication Skills

Attention to Detail

Problem-Solving

Education

Grade 12 Qualification

Office Admin Studies

Tools

SAP

IMEDS

Job description

Job Title: Administration Assistant

A vacancy exists for an Administration Assistant at Kirkwood Care Centre in Kirkwood, reporting to the Senior Admin Officer. The successful candidate will be responsible for providing comprehensive administrative support to the Admin Officer and the MANCO team.

Function and Facility

Administration at Life Head Office

Introduction

The role involves assisting with various administrative duties to ensure smooth operations within the facility.

Critical Outputs

• Assist the Admin Officer with ad-hoc tasks.
• Perform general admin duties, e.g., filing, taking minutes, etc.
• Answer telephones and handle verbal and written messages professionally.
• Maintain an effective filing system.
• Manage patient admission and discharge processes.
• Accurately capture patient statistics on Imeds or other systems.
• Assist in reviewing and establishing internal controls.
• Continuously seek to improve working methods for better standardization and efficiency.
• Manage archives effectively.

Requirements

• Minimum Grade 12 qualification.
• Office Admin studies are advantageous.
• Proficiency in MS Office Suite.
• Knowledge of SAP and IMEDS systems.
• Excellent interpersonal and communication skills.
• Attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• At least 1 year of experience as an Administrative Assistant in a healthcare setting is preferred.

Competencies

• Problem-solving, analysis, and judgment skills.
• Ability to engage with diversity.
• Energy, drive, and resilience.
• Influencing skills.
• Strong verbal and written communication skills.
• Orientation towards excellence.
• Ethical behavior.
• Ability to build relationships.
• Organizational awareness.
• Customer responsiveness.

Application Process

Applicants should email their applications to [e-mail]. The closing date for applications is Tuesday, May 13, 2025.

Internal applicants are encouraged to discuss their application with their line manager prior to applying. External candidates will also be considered.

Explore our vacancies, download the application form, and send it to the relevant contact person specified in the job advertisement.

Additional Information

Life Healthcare is an Equal Opportunity Employer. Only shortlisted candidates will be contacted. If you have not been contacted within two weeks of the closing date, please consider your application unsuccessful.