Administration Assistant

The Legends Agency; Cape Town; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A dynamic fast-scaling platform is seeking an Administration Assistant to support the Head of Sales in a remote role. The candidate should have experience in administrative tasks, be detail-oriented, and proficient with tools like Airtable and Notion. Responsibilities include managing prospecting lists, keeping CRMs organised, and providing operational support. This is an excellent opportunity for someone who thrives in structured environments and enjoys system-building.

Qualifications

• 2 years in an administrative or research-heavy support role.
• Strong experience using Airtable, Notion, Google Sheets and CRMs.
• Obsessed with tidiness, tagging, and back-end systems.

Responsibilities

• Build and enrich prospecting lists using tools like Clay, LinkedIn, and Google.
• Keep CRMs and shared inboxes updated, tagged, and organised.
• Monitor and spot triggers like planning applications and outbound signals.

Skills

Aviation Safety

Design Engineering

Drilling Engineering

Facilities Management

Account Development

Apache Commons

Tools

Airtable

Notion

Google Sheets

CRMs

Job description

Overview

Administration Assistant (Remote)

Help Power a High-Performing Sales Engine from Behind the Scenes

Administration R15000R -18000 / month UK Hours : 9am-6pm

About Our Client

Our client is a dynamic fast-scaling platform designed to connect builders developers and self-buildersmaking it easier for them to quote collaborate and build with confidence. They are on a mission to bring together highly specialised individuals who genuinely enjoy their work and thrive in an environment that values performance reliability and mutual growth. With plans to grow to a 50-person team within the next 3-4 years this is the place for people who want to be part of something long-term and impactful.

The Role: Administration Assistant

This role is ideal for someone who finds joy and calm in structured processes precise tagging and order. As an Administration Assistant youll work closely with the Head of Sales ensuring everything behind the scenes runs smoothly and efficiently. This is not a client-facing role; its for someone who prefers deep focus operational excellence and consistently helping others stay organised and effective.

Key Responsibilities

• Build and enrich prospecting lists using tools like Clay LinkedIn and Google
• Keep CRMs and shared inboxes updated tagged and organised
• Monitor and spot triggers like planning applications and outbound signals
• Research case studies and customer insights for personalised outreach
• Support the Head of Sales with prep work admin tasks and materials

About You

• 2 years in an administrative or research-heavy support role
• Strong experience using Airtable Notion Google Sheets and CRMs
• Obsessed with tidiness tagging and back-end systems
• Quietly competitive and motivated by efficiency and accuracy
• Prefer building systems and solving data puzzles over meetings or calls
• Proven reliability independence and pride in making others more effective

Key Skills

• Aviation Safety
• Design Engineering
• Drilling Engineering
• Facilities Management
• Account Development
• Apache Commons

Employment Type : Full Time

Experience : years

Vacancy : 1