Administration Assistant

AVI Limited; Bloemfontein; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading company in FMCG is seeking an Administration Assistant in Bloemfontein. This role involves providing administrative, financial, and reporting support to the Field Marketing team. Candidates should have at least three years of administration experience in an FMCG environment and a completed Grade 12. Proficiency in MS Office and knowledge of SAP are essential for success in this position. The deadline for applications is August 17, 2025.

Qualifications

• Minimum of three years administration experience in an FMCG environment.
• Solid understanding of HR policies and procedures.
• Strong grasp of cash book operations.

Responsibilities

• Capture and voucher purchase orders; allocate expenses accurately.
• Track, analyse, and report on departmental charges vs budget.
• Maintain regional master data and control promotional free stock.

Skills

Administration experience in FMCG

HR policies understanding

Knowledge of payment processes

MS Office proficiency

Working knowledge of SAP

Education

Completed Grade 12 / Matric

Tools

SAP

MS Office

Job description

Job Location : Free State, Bloemfontein Deadline : August 17, 2025 Quick Recommended Links

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• We’re seeking an Administration Assistant to drive success at AVI Field Marketing Shared Services Division in Bloemfontein. This role will provide administrative, financial, and reporting support to the Field Marketing team, ensuring accurate data management, expense tracking, and effective coordination across departments.

Reporting Structure :

• Reports to : Regional Operations Manager

Key Areas of Impact :

• Capture and voucher purchase orders; allocate expenses accurately
• Track, analyse, and report on departmental charges vs. budget
• Input and analyse daily, weekly, and monthly budgetary expenses
• Compile sales reviews, cycle briefs, and sales reports (daily / weekly / monthly)
• Maintain regional master data and control promotional free stock
• Compile and capture expenses and provide feedback on expense reports
• Manage and update the asset register, including disposals
• Prepare PowerPoint presentations
• Process purchase and sales orders
• Report incidents and conduct vehicle checks
• Generate daily sales and service level statistics by area, product, and customer
• Assist with sales target compilation and customer interaction
• Support Field Marketing ASM and Key Account Managers
• Oversee POS materials, uniforms, and company vehicle records

What It Takes to Succeed :

Experience that set you up for success :

• A minimum of three (3) years administration experience in an FMCG environment is essential

Qualifications & Certifications that will contribute to your success :

• A completed Grade 12 / Matric is essential

Additional Requirements that will enhance your impact for success :

• Solid understanding of HR policies and procedures
• Clear knowledge of the full payment process
• Proficient in capturing and following up on purchase orders
• Strong grasp of cash book operations (credits, debits, returns)
• Familiarity with petty cash handling and reconciliation
• Knowledge of the order capture process and discount application
• Computer literacy in MS Office and Outlook
• Working knowledge of SAP

Deadline : 17th August,2025

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