Admin Specialist

Admin & Logistics Team Member

My client in Rosebank is looking to appoint an experienced and passionate Admin & Logistics Team Member. The successful candidate will be required to provide support to the Central Operations Manager and Team. You will need a minimum of 5 years' experience in general and financial administration functions.

Qualification

• Suitable qualification in Administration and Finance

Requirements

• Must have a driver's license!
• At least 5 years' experience in general finance and administration
• Proficient in MS Office
• Proficient in written and verbal English
• Strong planning, time management, co-ordination and admin skills with excellent attention to detail
• Excellent interpersonal skills
• Ability to take initiative
• Good team player as well as having the ability to work independently
• Flexibility and adaptability to work in a fluid environment
• Honest, reliable and accountable

Key Performance Areas

1. Support Role:
   • Provide an on-going support role to the Central Operations Hub Manager, Team and place-based operations in provinces in which the organisation will work from time to time
   • In addition to the Central Operations Hub Team, administrative, finance, car hire, travel and accommodation bookings are to be made for place-based Team Members
   • Responsible for on-going quality control of resources such as projectors and printers for the Central Operations Hub Team and place-based operations
2. Academy Stock Management:
   • Responsible for Academy stock control
   • Replenish Academy stock as and when required
   • Submit Academy stock recon to Finance and Admin & Logistics Team Leader on a monthly basis
3. Academy Support:
   • Responsible for packing Academy resources
4. Finance:
   • Reconcile and submit documentation for payments to Finance Division on a weekly basis
   • Update Asset Register as required and forward to the Admin & Logistics Team Leader for submission to the Finance Division on an annual basis
   • Responsible for all aspects of financial administration
   • Flights, accommodation, car hire and Uber receipts are to be logged on SharePoint weekly
5. Data Capturing:
   • Evaluation Forms to be captured onto the database
   • Responsible for Document Control - Ensuring data quality
   • Manage M&E Forms stock levels
6. Freelancers:
   • Together with Central Operations Hub Manager allocate Freelancers to engagements. Invoices to be approved by the Central Operations Hub Manager prior to submission to the Finance Division
7. Logistics:
   • Assist Central Operations Hub Manager with venue bookings for events and Academies
   • Organise flights, accommodation and car hire bookings with the organisation's preferred car hire company - as mentioned above these services will also be provided for place-based Team Members
   • Arrange transport for Faculty and schools
8. Administration and Logistical Support:
   • Post Academy documentation filing on SharePoint (photos etc.)
   • Liaising with M&E and sharing pre- and post-engagement documentation
   • Confirming Matric results from existing lists
   • Assistance with logistics for all events including venue confirmation, catering, materials and transport
9. Procurement:
   • Assist with the procurement of Academy resources; office appliances/ resources and transport for Academies

Desired Skills

• admin
• administration
• logistics
• finance
• planning

Desired Work Experience

• 5 to 10 years

Desired Qualification Level

• Diploma