Admin Specialist

Admin & Logistics Team Member

My client in Rosebank is looking to appoint an experienced and passionate Admin & Logistics Team Member.

The successful candidate will be required to provide support to the Central Operations Manager and Team.

Minimum Requirements:

1. Minimum of 5 years' experience in general and financial administration functions.
2. Suitable qualification in Administration and Finance.
3. Must have a driver's license.
4. Proficient in MS Office.
5. Proficient in written and verbal English.
6. Strong planning, time management, coordination and admin skills with excellent attention to detail.
7. Excellent interpersonal skills.
8. Ability to take initiative.
9. Good team player as well as having the ability to work independently.
10. Flexibility and adaptability to work in a fluid environment.
11. Honest, reliable and accountable.

Key Performance Areas:

1. Support Role: Provide ongoing support to the Central Operations Hub Manager, Team, and place-based operations in provinces in which the organisation will work from time to time.
2. In addition to the Central Operations Hub Team, administrative, finance, car hire, travel and accommodation bookings are to be made for place-based Team Members.
3. Responsible for ongoing quality control of resources such as projectors and printers for the Central Operations Hub Team and place-based operations.
4. Academy Stock Management: Responsible for Academy stock control. Replenish Academy stock as and when required. Submit Academy stock recon to Finance and Admin & Logistics Team Leader on a monthly basis.
5. Academy Support: Responsible for packing Academy resources.
6. Finance: Reconcile and submit documentation for payments to Finance Division on a weekly basis. Update Asset Register as required and forward to the Admin & Logistics Team Leader for submission to the Finance Division on an annual basis. Responsible for all aspects of financial administration. Flights, accommodation, car hire and Uber receipts are to be logged on SharePoint weekly.
7. Data Capturing: Evaluation Forms to be captured onto the database. Responsible for Document Control - Ensuring data quality. Manage M&E Forms stock levels.
8. Freelancers: Together with Central Operations Hub Manager allocate Freelancers to engagements. Invoices to be approved by the Central Operations Hub Manager prior to submission to the Finance Division.
9. Logistics: Assist Central Operations Hub Manager with venue bookings for events and Academies. Organise flights, accommodation and car hire bookings with the organisation's preferred car hire company. Arrange transport for Faculty and schools.
10. Administration and Logistical Support: Post Academy documentation filing on SharePoint (photos etc.). Liaising with M&E and sharing pre- and post-engagement documentation. Confirming Matric results from existing lists. Assistance with logistics for all events including venue confirmation, catering, materials and transport.
11. Procurement: Assist with the procurement of Academy resources; office appliances/resources and transport for Academies.

Desired Skills: admin, administration, logistics, finance, planning

Desired Work Experience: 5 to 10 years

Desired Qualification Level: Diploma