Admin Officer (Re- Advert)

Mintek Pty Ltd.; Gauteng; On-site; ZAR 50,000 - 200,000; Full time

Job summary

Mintek, a leader in scientific research, is seeking an Admin Officer to handle administration for the Executive and Board. The successful candidate will manage meeting arrangements, documentation, and asset management while collaborating with teams to ensure effective governance. A National Diploma and 3-5 years of experience in administration are required for this permanent role.

Qualifications

• 3-5 years of administrative experience required.
• Proficient in Microsoft Office and IFS.
• Experience in minute-taking and corporate governance.

Responsibilities

• Preparation of board meetings, including agendas and minutes.
• Managing travel and accommodation bookings.
• Maintaining an asset register and ensuring accurate record-keeping.

Skills

Computer literacy

Ability to multitask

Education

National Diploma in Public Administration, Office Management, or equivalent

Tools

Microsoft Office

IFS System

Job description

Industry : Scientific, Research & Development

Job category : Directors and Chief Executives

Location : Randburg

Contract : Permanent

Remuneration : Market Related

EE position : Yes

Introduction

Mintek has an exciting career opportunity for an Admin Officer.

The candidate will be responsible for the administration functions of the Executive and the Board.

Key Performance Indicators: Administration

• Assisting in the preparation of board and committee meetings (e.g., scheduling, sending notices, and preparing agendas).
• Taking minutes during meetings and ensuring accurate records of discussions and decisions.
• Distributing meeting materials and ensuring board members have the necessary documentation.
• Ensuring all purchase, service requisitions, and store items are correct before processing on IFS.
• Following up with buying on progress.
• Responsible for travel and accommodation bookings.
• Liaising with the Finance Division on the processing of S&T allowances and advances.
• Organising quotes and requisitions for all consumables and assets.
• Performing secretarial duties for Executive Managers and the Board of Directors.
• Assisting in drafting accurate and professional reports.
• Coordinating and organising board-related external and internal events, ensuring all logistics are seamlessly executed.
• Undertaking any ad hoc duties.

Compliance

• Handling sensitive and confidential information with the utmost discretion.
• Assisting with coordinating the Board Induction.
• Maintaining and keeping a filing system.
• Recording accurate minutes.

Asset Management

• Maintaining the asset register for the cluster.
• Keeping records of asset location changes, transfers, and scrapping.
• Updating the Excel version of the Asset Register.
• Physically verifying assets at required intervals against Excel and IFS versions of the asset list.

Collaboration

• Building positive working relationships.
• Supporting the Board secretariat in implementing corporate governance best practices.
• Working closely with the Board Secretariat and Executive Management to facilitate efficient board meetings.
• Collaborating with cross-functional teams to ensure accurate record-keeping, document management, and information flow.

Qualifications and Experience

• National Diploma in Public Administration, Office Management, or equivalent.
• Ideally 3-5 years of administrative experience.
• Computer literacy in Microsoft Office, IFS System, and minutes taking.

Knowledge, Skills, and Abilities

• Knowledge of corporate governance.
• Ability to multitask.