Admin Officer: Fleet Acquisition

Package

R 325 101 per annum plus benefits (Level 7)

Requirements

• National Diploma (NQF Level 6 or 7) as recognized by SAQA qualifications in Transportation or Logistics.
• 1 to 2 years’ experience in motor Transport operations/Logistics/Fleet management.
• Minimum Code B driving licence.

Duties

• Administer the new vehicle purchase requests:

1. Acknowledge receipt of Vehicle Request Form (VRF).
2. Verify on Fleet Information System (FIS) to ensure that the replacement vehicle belongs to the relevant client and do relevant printouts.
3. Record vehicles requested on the VRF spreadsheet with all the client’s details.
4. Open new vehicle requests file and other relevant documents.
5. Liaise with client departments regarding their vehicle needs, vehicle selection and specifications.
6. Record and keep efficient and accurate data on vehicle purchases from various manufacturers/suppliers.
7. Initiate the requisition form, accompanied by all the necessary documentation for sign-off.
8. Register ordered vehicles on the manual vehicle register as per GG numbers.

1. Receive new vehicles from the manufacturer.
2. Inspect vehicles delivered for any defects.
3. Check whether delivered vehicles have the correct specifications.
4. Check whether the vehicle delivered by the manufacturer/supplier is in good working order.
5. Sign off the proof of delivery.
6. Capture the vehicle on manual vehicle register.
7. Capture vehicle Full maintenance Lease (FML) tariff onto the Fleet Information System (FIS).
8. Send the tariffs to contract management section for billing.

1. Allocate vehicles in accordance with the initial request received.
2. Load fuel cards on FIS.
3. Send out vehicle collection invitation to the client.

Notes

• All shortlisted candidates will be subject to pre-employment screening (vetting).
• Preference will be given to women and Persons with disabilities.
• Applicants must utilize the new/most recent Z83 application for employment form (compulsory) obtainable from www.dpsa.gov.za (effective from 01 January 2022).
• All fields in Part A to D of the Z83 form must be completed; and Part E to G noting that there is limited space provided.
• Applicants often indicate “refer to Curriculum Vitae (CV) or see attached”, this is acceptable as long as the CV has been attached and provides the required information.
• If the information is not provided in the CV, the applicant may be disqualified.
• The questions related to conditions that prevent re-appointment under Part F must be answered.
• Declaration must be completed and signed.
• Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit Z83 and a detailed Curriculum Vitae.
• Only online applications will be considered, to apply please login to https://jobs.gauteng.gov.za.
• For general enquiries please contact Human Resources on 011 372 8747/ 010 345 1538.
• NB: For assistance with online applications please email your query to e-recruitment@gauteng.gov.za.
• The Z83 is also compulsory for online applications.
• Applications received after the closing date will be disqualified.
• Errors and omissions will be rectified.
• The Department reserves the right not to fill the position.
• It is our intention to promote representativity (race, gender, and disability) in the public service through the filling of posts, and candidates whose transfer/promotion/appointment will promote representivity will be given preference.
• It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity plan.
• To facilitate this process successfully, an indication of race, gender, and disability status is required.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African qualifications authority (SAQA).
• The Department reserves the right not to appoint.
• Disabled people are encouraged to apply.

Employer

Gfleet

Location

Bedfordview

Closing Date

02-05-2025

Criteria Questions

• Do you have a National Diploma/Degree in Transportation or Logistic Management?
• Do you have 1 to 2 years’ experience in Motor Transport operations/Logistics/Fleet management?
• Do you have a Minimum of Code B driving licence?

Please Notes

• Due to the large number of applications we envisage receiving, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was not successful.