ADMIN OFFICER: ACQUISITIONS: DIVISION: TENDER ADMINISTRATION AND VETTING

Department of Infrastructure Development; Johannesburg; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A government department is seeking an Admin Officer: Acquisitions to assist in tender administration tasks in Johannesburg. The ideal candidate must have an undergraduate qualification in Supply Chain Management, 1-2 years of relevant experience, and a valid driver’s license. Responsibilities include managing tender documents and ensuring compliance with departmental procedures. The application closes on 22-08-2025.

Qualifications

• Minimum of 1-2 years experience in Supply Chain Management.
• Valid driver’s license required.

Responsibilities

• Supply tender documents and issue receipts.
• Compile register of issued documents.
• Assist in managing a dedicated tender box.
• Collect documents for Tender Clarification Meetings.
• Record late tenders and return unopened tenders with reasons.
• Open tenders according to specifications.
• Manage documentation per procedures.
• Publish on-time tenderers on the website within 10 workdays.
• Develop a tracking system for tender documents.
• Establish a filing system for records.

Skills

Communication

Computer literacy

Analytical skills

Presentation

Report writing

Education

Undergraduate qualification at NQF 6 or 7 in relevant fields

Job description

Department of Infrastructure Development

ADMIN OFFICER: ACQUISITIONS

Division: Tender Administration and Vetting

• Reference Number: refs/023162
• Directorate: SCM: Construction Procurement Management (Education)
• Number of Posts: 2
• Enquiries: Ms. Sikelelwa Mboto Tel: [phone]

Requirements :

• An undergraduate qualification at NQF 6 or 7 as recognised by SAQA in Supply Chain Management/Economics/Accounting/Logistics.
• A minimum of 1-2 years experience in Supply Chain Management.
• A valid driver’s license.
• Competencies: Knowledge of the Public Service Regulatory Framework, department strategy, SCM policy and procedures, Public Finance Management Act, Treasury Regulations, Financial Delegations, Risk Management, Accounting Standards.
• Skills: Communication, Computer literacy, Analytical skills, Presentation, Report writing.
• Attributes: Team player, able to work independently, professional, confidentiality, able to work under pressure, quality-driven.

Duties :

• Supply tender documents, collect deposits, and issue receipts.
• Compile register of issued documents.
• Assist in managing a dedicated tender box.
• Collect documents for Tender Clarification Meetings.
• Record late tenders and return unopened tenders with reasons.
• Open tenders according to procurement specifications.
• Mark documentation per departmental procedures.
• Publish on-time tenderers on the departmental website within 10 workdays.
• Develop a tracking system for tender documents.
• Establish a filing system for records.
• Keep or submit records to relevant sub-directorates.

Notes :

• In line with the department’s Employment Equity Plan, PEOPLE WITH DISABILITIES are encouraged to apply.
• Apply online at https://jobs.gauteng.gov.za. Only online applications accepted.
• Use the most recent Z83 form issued by the Public Service and Administration.
• Complete all fields, sign, and attach a comprehensive CV.
• Shortlisted candidates will be asked to submit certified copies of qualifications, ID, and driver’s license.
• Foreign qualifications must be evaluated by SAQA.
• The department reserves the right not to appoint.
• If no response is received within 3 months, consider the application unsuccessful.

Employer: Department of Infrastructure Development

Location: Head Office (Johannesburg)

Closing Date: 22-08-2025

Criteria Questions

• Do you have an undergraduate qualification at NQF 6 or 7 as recognised by SAQA in Supply Chain Management/Economics/Accounting/Logistics?
• Do you have a minimum of 1-2 years experience in Supply Chain Management?
• Do you have a valid driver’s license?

Note: Due to the expected high volume of applications, acknowledgments will not be sent. If no response is received within 3 months, consider the application unsuccessful.