Admin Manager

Builders: Warehouse, Express, Trade Depot, Superstore; Potchefstroom; On-site; ZAR 300,000 - 500,000; Full time

Job summary

A leading company in the retail building supply industry is looking for a Store Administrator to lead the administration function and ensure compliance with financial standards and policies. The successful candidate will utilize their 5+ years of retail management experience to manage HR functions, staff performance, and financial integrity. This role requires strong leadership, excellent planning skills, and the ability to analyze retail trends to maximize profitability.

Qualifications

• Minimum 5+ years retail management experience in middle management.
• Experience in retail building supply industry preferred.

Responsibilities

• Accountable for administration function in store through financial analysis.
• Implement policies, manage staff performance, and maintain HR functions.
• Conduct stock integrity investigations and manage budget expenses.

Skills

Leadership

Time Management

Planning and Organization

Interpersonal Skills

Judgement

Retail Trends Analysis

Tools

Excel

Word

MS Outlook

SAP

Job description

“We encourage people with disabilities to apply.”

Summary:

To provide a leadership role and to be accountable for the Administration function in the store through sound financial analysis and administration standards within the business unit and ensure adherence to policies and procedures

FUNCTIONS / RESPONSIBILITIES:

The key functions of this position will include:

• Implement company vision, mission and core values
• Ensure that systems, policies and process disciplines are audited and corrective action steps are implemented
• Accountable for the correct implementation and ongoing adherence of system, process and policy in the Cash Office, Frontline, Refunds, Banking, Customer Repairs, Customer Deliveries, Loss Prevention, Fixed Assets, Store Assets, Internal Mail, Store Communication, Sundry Purchases, Accruals, Goods Receiving, Goods Return to Vendor, Store Contracts and Inventory Control.
• Conduct, Investigate and Report on Stock Integrity in Store
• Financial targets on expenses must be managed to budget or below
• Implement performance management and IR processes in store using the IM process
• Ensure staff are aware and understand performance management and IR processes
• Responsible for staff performing to required standard to meet operational and financial objectives
• Create and maintain a healthy workplace through regular communication with staff, coaching, reinforcement of process and policy and the sensitive handling of IR issues.
• Provide a proficient HR and Payroll function in store
• Accountable for the processing and control of staff attendance records
• Responsible for the coordination of recruitment, sourcing and screening of staff
• Signing off overtime
• Check payroll
• Induct new starts
• Update employee disciplinary records
• Accountable for confidentiality in terms of staff records

Requirements:

• Minimum of 5+ year’s retail management experience in a middle management position demonstrating extensive knowledge and understanding of retail and accounting principles.
• Experience in/exposure to the retail building supply industry preferable.
• Computer literacy – Excel, Word. MS Outlook, SAP
• Ability to understand and interpret retail trends to maximize profitability.
• Must have previously demonstrated an array of leadership skills in previous positions held.
• Effective time management
• Excellent Planning and organization skills

Competencies and Skills

Core Competencies:

• Strengthen Reputation & Local Involvement
• Ensure customer / Member Centered Performance
• Ensure Execution & Achieve Results
• Ensure Planning & Improvement

General Competencies:

• Strengthen Reputation and Local Involvement
• Apply sound judgement
• Well-developed interpersonal skills
• Ability to influence

“Employment Equity Policy Requirements may be applicable”

If you don`t hear from us within 14 days please consider your application unsuccessful.

Application closing date: 26/06/2025

Contact person for further information about this vacancy/forwarding of application:

Massmart is an equal opportunity employer and encourages all people including people with disabilities to apply for the role. Due to the volume of applications we receive, should you not hear from us within 14 days of your application, kindly consider your application unsuccessful.

"Please note that only the following information is required in your CV:

Contact details (email and contact number); Full name; Date of birth; Race; Gender; Disability status; Location (Current city/town of residence); Qualifications and training; Work experience; Memberships (if any); Personal and technical skills, including computer literacy."

Note that by responding to this application and providing your personal information, you confirm your express and informed consent for Massmart Holdings Limited and all its subsidiaries and all affiliated companies (“Massmart”), to process your personal information in order for Massmart to consider your application for this position. All Personal Information that you provide to the Company will be used and/or retained only for the purposes for which it is collected, whereafter it will be permanently destroyed. Your information is only retained if it is required by law or where you have given consent to us to retain such information for an extended period. To read more about our privacy policy and how we process your information, please visit https://www.massmart.co.za/privacy-policy