Admin Manager

The Recruitment Guy (Pty) Ltd; Newcastle; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking an experienced Admin Manager for a bulk FMCG manufacturing operation in Newcastle. The role requires overseeing administration, managing bookkeeping, and supervising an internal team. Candidates should have a financial qualification, 3-5 years of relevant experience, and strong skills in Pastel accounting software. This position demands leadership in ensuring compliance and efficiency within administrative functions.

Qualifications

• 3-5 years’ experience in an Admin Manager or Senior Bookkeeper role within FMCG.
• Strong knowledge of journals, creditors, debtors, and reconciliation.
• Proven staff supervision and leadership experience.

Responsibilities

• Manage full-function bookkeeping using Pastel software.
• Supervise and support a small internal admin team.
• Ensure compliance with manufacturing and FMCG industry procedures.

Skills

Trustworthiness

Attention to detail

Communication skills

Interpersonal skills

Team leadership

Education

Relevant financial qualification (e.g., Bookkeeping / Finance / Accounting)

Tools

Pastel accounting software

Job description

Overview

Admin Manager position available in Newcastle.

An experienced and hands-on Admin Manager is required to join a well-established and growing bulk FMCG manufacturing operation located within the Newcastle Amajuba District Municipality, KwaZulu-Natal.

This key management role will oversee the day-to-day administration, manage the internal bookkeeping function, and supervise a small but critical support team.

You will play a pivotal role in ensuring smooth financial and administrative operations, with a structured handover and training period provided.

Duties and Responsibilities

• Financial & Bookkeeping Duties
  • Manage full-function bookkeeping using Pastel.
  • Process creditors, debtors, journals, bank reconciliations, and month-end entries.
  • Support basic payroll inputs and payment schedules.
  • Maintain updated financial records and filing systems.
• Admin Oversight & Team Management
  • Supervise and support a small internal admin team (including clerical and accounts staff).
  • Coordinate daily office operations and ensure deadlines are met.
  • Support senior management with accurate internal reporting and compliance documents.
  • Liaise with external auditors, accountants, and suppliers when necessary.
• Operational & Site Support
  • Ensure admin compliance aligns with manufacturing and FMCG industry procedures.
  • Implement, monitor, and refine systems for increased efficiency and accuracy.
  • Attend to stock-related admin, logistics records, and GRVs where needed.

Requirements

• Relevant financial qualification (e.g., Bookkeeping / Finance / Accounting).
• 3–5 years’ experience in an Admin Manager or Senior Bookkeeper role within a FMCG manufacturing or similar environment.
• Sound Pastel accounting software experience (non-negotiable).
• Strong working knowledge of journals, creditors, debtors, and reconciliation functions.
• Proven staff supervision / admin team leadership experience.
• Valid driver’s licence and own reliable vehicle (daily travel of ±20km outside Newcastle town).
• Stable work history with long-term career intentions.

Skills

• Trustworthy, discreet, and reliable.
• Detail-orientated with a strong grasp of financial controls.
• Excellent communication and interpersonal skills.
• Ability to lead a small team while remaining hands-on.
• Calm under pressure and able to manage multiple tasks simultaneously.