Admin Manager

Tyron Consultancy; Newcastle; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading FMCG manufacturing company in Newcastle seeks an experienced Admin Manager to oversee financial and administrative operations. The role involves managing bookkeeping, supervising a small team, and ensuring compliance with industry standards. Candidates should have a strong financial background, specifically in bookkeeping and experience with Pastel accounting software. This is an excellent opportunity to join a growing organization with a focus on effective administration and operational support.

Qualifications

• 3-5 years’ experience in Admin Manager or Senior Bookkeeper role.
• Sound experience with Pastel accounting software is essential.
• Proven staff supervision experience.

Responsibilities

• Manage full-function bookkeeping and oversee a small admin team.
• Ensure compliance with financial controls and industry procedures.
• Support senior management with accurate internal reporting.

Skills

Trustworthy

Detail-oriented

Excellent communication

Team leadership

Calm under pressure

Education

Relevant financial qualification (e.g., Bookkeeping / Finance / Accounting)

Tools

Pastel accounting software

Job description

Admin Manager position available in Newcastle.

An experienced and hands-on Admin Manager is required to join, a well-established and growing bulk FMCG manufacturing operation located within the Newcastle Amajuba District Municipality, KwaZulu-Natal.

This key management role will oversee the day-to-day administration, manage the internal bookkeeping function, and supervise a small but critical support team.

You will play a pivotal role in ensuring smooth financial and administrative operations, with a structured handover and training period provided.

Industry: Bulk FMCG Manufacturing.

Salary: R30 000kpm (Negotiable).

Duties and Responsibilities:

Financial & Bookkeeping Duties:

• Manage full-function bookkeeping using Pastel.
• Process creditors, debtors, journals, bank reconciliations, and month-end entries.
• Support basic payroll inputs and payment schedules.
• Maintain updated financial records and filing systems.

Admin Oversight & Team Management:

• Supervise and support a small internal admin team (including clerical and accounts staff).
• Coordinate daily office operations and ensure deadlines are met.
• Support senior management with accurate internal reporting and compliance documents.
• Liaise with external auditors, accountants, and suppliers when necessary.

Operational & Site Support:

• Ensure admin compliance aligns with manufacturing and FMCG industry procedures.
• Implement, monitor, and refine systems for increased efficiency and accuracy.
• Attend to stock-related admin, logistics records, and GRVs where needed.

Requirements:

• Relevant financial qualification (e.g., Bookkeeping / Finance / Accounting).
• 3–5 years’ experience in an Admin Manager or Senior Bookkeeper role within a FMCG manufacturing or similar environment.
• Sound Pastel accounting software experience (non-negotiable).
• Strong working knowledge of journals, creditors, debtors, and reconciliation functions.
• Proven staff supervision / admin team leadership experience.
• Valid driver’s licence and own reliable vehicle (daily travel of ±20km outside Newcastle town).
• Stable work history with long-term career intentions.

Skills Required:

• Trustworthy, discreet, and reliable.
• Detail-orientated with a strong grasp of financial controls.
• Excellent communication and interpersonal skills.
• Ability to lead a small team while remaining hands-on.
• Calm under pressure and able to manage multiple tasks simultaneously.