Admin Coordinator (Sales and Marketing) – Umhlanga

Dixie Recruitment; Durban; On-site; ZAR 250,000 - 350,000; Full time

Job summary

A recruitment agency is seeking an Admin Coordinator in Durban to support operational needs of the Sales and Marketing department for a hospitality company. Responsibilities include administrative support, coordination of sales campaigns, and managing communications. Ideal candidates should have at least 2 years of experience, excellent organisational skills, and be proficient in office software.

Qualifications

• Minimum 2 years’ experience in an administrative or coordination role.
• Exceptionally organised with strong attention to detail.
• Excellent communication and interpersonal skills.
• Able to multitask and manage competing priorities.

Responsibilities

• Provide administrative support to the Head of Sales and Marketing.
• Coordinate sales campaigns, communications, and itineraries.
• Track and maintain sales pipelines and CRM updates.
• Manage procurement tasks and liaise with suppliers.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Office Suite

Familiarity with CRM systems

Tools

Google Drive

Dropbox

Monday.com

Adobe InDesign

Job description

We are looking for a highly organised and proactive Admin Coordinator to join our Durban-based team, supporting the operational and administrative needs of the Sales and Marketing department for a Seychelles based hospitality company. This role is central to ensuring smooth communication and coordination between our South Africa office, island operations, trade partners, and media contacts. The ideal candidate will bring structure, efficiency, and a solutions-oriented mindset to a fast-paced and dynamic environment.

• Provide administrative support to the Head of Sales, Head of Marketing and the broader sales and marketing team
  • Assist with the preparation and formatting of sales and marketing materials, presentations, and proposals
  • Coordinate sales campaigns, trade communications, and press/FAM itineraries
  • Support travel logistics and calendar management for trade shows, media trips, and sales calls
  • Track and maintain sales pipelines, CRM updates, and marketing project timelines
  • Liaise with trade partners and agencies for collateral requests, updates, and follow-ups
  • Maintain an organised digital filing system for assets, contracts, and communications
  • Assist with report generation and compiling data for marketing and sales metrics
  • Manage procurement tasks and liaise with suppliers when required (e.g. for printing, gifting, or branded materials)
  • Provide general administrative support to ensure the smooth functioning of the department
• Minimum 2 years’ experience in an administrative or coordination role (preferably in sales, marketing, tourism, or hospitality)
  • Exceptionally organised with strong attention to detail
  • Excellent communication and interpersonal skills
  • Proficient in Microsoft Office Suite and familiar with cloud-based tools (e.g. Google Drive, Dropbox, Shared Drive, and a task manager such as Trello or Monday.com; Adobe InDesign and Acrobat a bonus)
  • Able to multitask and manage competing priorities with a calm and solutions-focused attitude
  • Proactive, resourceful, and a team player
  • Familiarity with CRM systems (e.g. HubSpot, Salesforce, Zoho) is an advantage
  • Experience in the luxury travel or hospitality sector is highly beneficial
  • Must be based in or able to commute to Umhlanga, Durban
• Able to travel to the Seychelles on an ad hoc basis

We will be in contact with shortlisted candidates who meet the requirements detailed above. If you have not received a reply within 2 weeks, please consider your application unsuccessful.

By applying, you confirm that:

• We may retain your personal information in our database for future matching of suitable opportunities
• We may contact you when suitable opportunities arise
• The information you have provided to us is true, correct and up to date

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