Admin Controller - Premium On Premise

The HEINEKEN Company; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading beverage company in Johannesburg seeks a dedicated administrator to manage operational aspects of the Premium On Premise functions. Key responsibilities include supporting trade activities, managing budgets, and liaising with sales teams. The ideal candidate must have 3-5 years of experience in an office administration role, proficiency in SAP and Microsoft Excel, and strong communication skills. This role offers a permanent contract and opportunities for professional growth.

Qualifications

• 3-5 years’ experience in office admin/secretarial field.
• 5 years’ experience in administration function with multiple stakeholders.
• Expert in Microsoft Office, especially Excel.

Responsibilities

• Monitor ongoing progress against regional activity plans.
• Administer and track trading term contracts.
• Book travel and accommodation for trade visits and meetings.

Skills

Office administration

Communication skills

Numerical aptitude

Time management

Education

Grade 12

Tertiary qualification in Office Administration

Tools

SAP

Microsoft Excel

Job description

We Go Places! How about you?

Immediate Superior: GM Premium On Premise

Location: Sandton

Function: Commerce

Sub Function: On Premise

Type of Contract: Permanent

Reference Number: 141193

Closing Date: 08/08/2025

Purpose Of The Job

To take full ownership of the administration, secretarial and operational aspects of the Premium On Premise functions to ensure service efficiency is optimised. To provide the teams with information and reports that will enable them to execute and implement sales driver activities and achieve, brand power, market share and volume.

Admin Support

Key Responsibilities:

• Monitor on going progress against regional activity plans, gather feedback from sales teams (Trade Marketing Teams)
• Administer and track trading term contracts.
• Assisting with Stock on Hand issues.
• Distribution of internal and external communication.
• Assist with Management Presentation compilation.
• Manage and replenish office supplies and consumables.
• Manage general Sales Consultant information and queries.
• Reconciliation of regional reports.
• Arrange and manage all Sales Team gatherings i.e. quarterly cycle briefing events, management meetings, monthly meetings etc.
• Booking of travel and accommodation for trade visits, meetings, etc.
• Management of budget (operational costs, campaigns, etc)
• Maintain and update CMD process.
• Assist with allocation of sales orders.
• Manage and order promotional liquor.
• Loading of deals.
• Processing and tracking of vendor payments.
• Assist with ordering, splitting, and tracking of merchandising materials.
  
  

Asset Management

• Manage ordering, delivery, and incidents of new / replacement mobile devices (Laptops, cell phones and tablets).
• Assist with new vehicle ordering and old vehicle collections.
• Manage vehicle amendments.
• Process and follow-up on glass claims and accidents/incidents.
• Following up with dealers
• Tracking of license discs and fuel cards
• Manage fleet cost centre.
• Manage inspection procedures.
• Assisting with cold space issues/upliftments, etc.
• Responsible for verification tracking.
• Handling database issues.
  
  

Job Requirements

• 3-5 years’ experience office admin / secretarial field
• Grade 12
• A tertiary qualification in Office Administration will be an advantage.
• 5 years’ experience in administration function with multiple stakeholders
• Experienced with SAP and expert in Microsoft Office especially Excel.
• Experience with project management / coordination of multi-disciplines and across functions.
• Business report writing skills.
• Communication skills
• Numerical aptitude
• Organising and co-ordinating skills
• Effective time management
  
  

Deliver

Demonstrates HEINEKEN Behaviours aligned to role expectations:

• Play to win & celebrate success.
• Deliver the goods.
  
  

Shape

• Think consumer first.
• Make courageous moves.
  
  

Connect

• Champion a culture of belonging.
• Learn, share & reapply.
  
  

Develop

• Have real conversations.
• Embrace learning & growth.
  
  

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply. Heineken Beverages (South Africa) (Pty) Ltd) is committed to an organisational culture that recognises, appreciates and values inclusion and diversity. You must be fully eligible to live and work in South Africa to apply.

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