Admin Clerk - TimberCity Worcester

The Building Company; Worcester; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A prominent construction firm in Worcester is looking for an admin assistant to manage various administrative and HR duties, including relief cashier roles, filing customer invoices, and assisting in recruitment administration. Candidates should have experience in general administration, strong organizational skills, and the ability to handle supplier inquiries professionally. This role is essential in maintaining operational efficiency and upholding company culture.

Qualifications

• Experience in general administration and HR functions.
• Proficient in filing and maintaining accurate records.
• Ability to resolve queries with suppliers professionally.

Responsibilities

• Perform relief reception and cashier duties as needed.
• Ensure accurate filing of customer invoices.
• Assist with inventory auditing and cycle counting.
• Maintain accurate personnel files and records.
• Assist with recruitment administration and job advertising.
• Process and reconcile creditors with supplier statements.

Job description

Overview

The main purpose of the job is to perform general admin, creditors, and HR administration duties as well as relief cashier and reception duties when necessary

Responsibilities

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures : Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting : Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions : Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration : Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's / CVR's into system : Captures GRN’s / CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices : Matching GRN's to invoices captured
• Processing of CVR's : Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents : Filing of unpaid matched GRN / delivery note / order / buy out details
• To uphold and promote the company values and culture