Admin & Bookkeeper - Centurion

The Talent Room; Pretoria; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency is seeking a detail-oriented Admin & Bookkeeper in Pretoria. Responsibilities include recording financial transactions, managing accounts, payroll processing, and preparing financial reports. Applicants should have at least 2 years of related experience, proficiency in accounting software, and excellent organizational skills.

Qualifications

• Minimum of 2 years experience in administration and bookkeeping.
• Fluent in English; Afrikaans is an advantage.
• Ability to handle confidential information.

Responsibilities

• Record financial transactions and manage accounts payable/receivable.
• Perform bank reconciliation and payroll processing.
• Prepare financial reports and ensure tax compliance.
• Oversee administrative and operational oversight.

Skills

Attention to detail

Organizational skills

Numerical ability

Communication skills

Proficiency in accounting software

Time management

Education

Matric certificate

Relevant tertiary qualification in Accounting or Business Administration

Tools

Pastel

SAGE

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Our client based in Centurion is looking to appoint a detail-oriented and reliable Admin & Bookkeeper.

Responsibilities :

1. Recording Financial Transactions

• Sales (invoices, receipts)
• Purchases (bills, purchase orders)
• Bank transactions (deposits, withdrawals, transfers)
• Cash transactions (petty cash, till cash)

Managing Accounts Payable

• Entering supplier invoices
• Tracking due dates and making payments
• Reconciling supplier statements

Managing Accounts Receivable

• Creating and sending customer invoices
• Recording customer payments
• Following up on overdue accounts

Bank Reconciliation

• Matching internal records with bank statements
• Identifying discrepancies or missing transactions

Payroll Processing (if applicable)

• Recording payroll expenses
• Tracking employee deductions and benefits
• Calculating PAYE, UIF, and other statutory contributions

Journal Entries

• Recording adjusting entries for accruals, depreciation, provisions
• Reallocating expenses and correcting errors

Maintaining the General Ledger

• Organising all accounts (assets, liabilities, income, expenses)
• Keeping the books balanced (debits = credits)

Tax Compliance Support

• Calculating and recording VAT
• Preparing for income tax submissions
• Keep supporting documents for audits

Financial Reporting

• Preparing trial balance
• Assisting with the preparation of the income statement, balance sheet, and cash flow statements

Inventory and Asset Tracking

• Recording inventory purchases and usage
• Maintaining fixed asset registers

E-Commerce Bookkeeping Functions

• Integrating online sales platforms with accounting software (e.g., Shopify, WooCommerce, Takealot)
• Recording online sales and merchant fee deductions (e.g., PayFast, PayPal, Yoco)
• Reconciling payment gateways with bank deposits
• Managing refunds, chargebacks, and returns
• Calculating shipping costs and expenses
• Tracking stock movements across online and physical locations
• Recording advertising and digital marketing expenses (e.g., Google Ads, Facebook Ads)
• Monitoring sales tax / VAT compliance across jurisdictions (if applicable)

Supply Chain Management Support

• Coordinating purchase orders and supplier deliveries
• Tracking the cost of goods sold (COGS) and landed costs
• Monitoring lead times and delivery schedules
• Assisting in vendor evaluation and contract management
• Recording logistics, warehousing, and fulfilment expenses
• Supporting demand forecasting through historical data analysis
• Liaising between procurement, finance, and inventory management functions

Administrative and Operational Oversight

• Handling supplier registrations and vendor onboarding documentation
• Preparing and submitting tenders, quotes, and compliance documents
• Maintaining company records, licences, and statutory registrations
• Scheduling and supporting internal operational meetings
• Coordinating insurance, security, utilities, and premises-related tasks
• Ensuring workflow integration across departments
• Overseeing the day-to-day functioning of the business operations and supporting strategic initiatives

Requirements : Matric certificate

A relevant tertiary qualification in Accounting, Bookkeeping, or Business Administration (advantageous)

Minimum of 2 years’ experience in a similar role (administration & bookkeeping)

Proficient in accounting software such as Pastel, SAGE, or similar systems

Competent in Microsoft Office, especially Excel, Word, and Outlook

Excellent organizational and time management skills

Strong numerical ability and attention to detail

Effective communication skills – both verbal and written

Ability to work independently and take initiative

Reliable, trustworthy, and able to handle confidential information

Fluent in English (Afrikaans is an advantage)