Admin Assistant - VKB Milling, Frankfort

VKB Agriculture; Vrystaat; On-site; ZAR 120,000 - 180,000; Full time

Job summary

VKB Group is seeking an organized Administrative Assistant on a 3-month fixed-term contract to provide administrative support and ensure efficient office operations. You will assist with data capturing, document management, reporting, and production administration, contributing to smooth day-to-day activities.

The role requires Grade 12, MS Office proficiency, and 1–2 years of administrative experience. Experience with Navision is an advantage, as is strong attention to detail and the ability to

Qualifications

• Grade 12 (Matric).
• Relevant Administrative qualification will be advantageous.
• Minimum 1-2 years' administrative experience.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Intermediate to advanced Microsoft Excel skills.
• Experience working with Microsoft Dynamics NAV (Navision) will be advantageous.
• Experience in data capturing, reporting, and record management.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative and clerical support.
• Perform accurate scanning, filing, and indexing of company documents.
• Retrieve files and records as required by departments.
• Capture, maintain, and verify data on company systems.
• Process and maintain Production Orders and Purchase Orders.
• Capture production-related information and prepare reports as required.
• Complete and maintain operational surveys and related documentation.
• Capture and maintain downtime data accurately and timeously.
• Prepare reports, spreadsheets, presentations, and documentation.
• Support managers and team members with administrative tasks.
• Ensure confidentiality of company information and adherence to document-control procedures.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Time management

Attention to detail

Communication

Teamwork

Education

Grade 12

Administrative qualification

Tools

Microsoft Dynamics NAV (Navision)

Job description

Introduction to the VKB Group

The VKB Group is an agricultural company providing support to farmers and producing straight-from-the-farm foods for consumers. Apart from its various consumer brands, the VKB Group is also represented by its regional brands: VKB, GWK and NTK.

Our roots are firmly planted in agriculture, with farming at our core, continuously growing and evolving throughout the years. Starting with providing everything needed on the farm to produce food, we now operate across the entire food supply chain, including processing, logistics, storage, handling and national and international market channels.

This "house of brands", established with the support of our farmer shareholders, forms the foundation for building the agribusiness of the future.

About VKB Milling

Farm Foods, a division of VKB Agri Processors (Pty) Ltd and part of the VKB Group, is a leading South African manufacturer of staple food products. Formed through the integration of VKB Milling, Vhembe Milling and GWK Farm Foods, Farm Foods supplies high-quality maize meal, flour, pasta, noodles and related products to households, bakeries, retailers and industrial customers across South Africa.

With production facilities located in Mokopane (Limpopo), Mashishing (Mpumalanga), Frankfort (Free State), Christiana (North - West) and Modderrivier (Northern Cape), Farm Foods is strategically positioned to serve markets nationwide while maintaining the highest standards of quality, food safety and operational excellence.

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Guided by our promise, "For Everyone, In Every Meal," we are committed to delivering nutritious, reliable and locally produced food products while creating meaningful opportunities for our employees, customers and communities.

More about the role

We are seeking a highly organized, detail-oriented, and professional Administrative Assistant on a 3-Month Fixed-Term Contract to provide administrative and clerical support and ensure the efficient operation of the office. The successful candidate will assist with data capturing, document management, reporting, production administration, and various operational support activities.

Key Responsibilities

• Provide general administrative and clerical support.
• Perform accurate scanning, filing, and indexing of company documents.
• Retrieve files and records as required by departments.
• Capture, maintain, and verify data on company systems.
• Process and maintain Production Orders and Purchase Orders.
• Capture production-related information and prepare reports as required.
• Complete and maintain operational surveys and related documentation.
• Capture and maintain downtime data accurately and timeously.
• Prepare reports, spreadsheets, presentations, and documentation..
• Support managers and team members with administrative tasks.
• Ensure confidentiality of company information and adherence to document-control procedures.

Minimum Requirements

• Grade 12 (Matric).
• Relevant Administrative qualification will be advantageous.
• Minimum 1-2 years' administrative experience.
• Proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Intermediate to advanced Microsoft Excel skills.
• Experience working with Microsoft Dynamics NAV (Navision) will be advantageous.
• Experience in data capturing, reporting, and record management.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.

Competencies

• Professional attitude and presentation.
• Strong attention to detail and accuracy.
• Excellent organizational and administrative skills.
• Ability to prioritize workload and meet deadlines.
• Strong problem‑solving skills.
• Reliable, responsible, and deadline‑driven.
• Ability to multitask and manage a high‑volume workload.
• Customer service orientation.
• Integrity and confidentiality.
• Positive attitude and willingness to support the broader team.
• Comfortable performing repetitive but critical administrative tasks.

Important Information for Applicants

VKB Group reserves the right to close or withdraw any vacancy at its discretion. All personal information submitted through the Career Portal will be used solely for recruitment purposes and, where applicable, for matters related to employment.

As an equal opportunity employer, VKB Group is committed to Employment Equity, transformation, and the inclusion of People with Disabilities. Our recruitment decisions are aligned with the VKB Group Employment Equity Plan and Transformation Strategy.

When applying, please ensure that:

• You use Google Chrome to access the Career Portal.
• You upload a clear and professional CV in PDF or Word format only.
• Your CV does not contain handwritten notes or markings.
• Supporting documents such as your ID, driver's licence, certificates, or other documentation are uploaded in the designated sections and not combined with your CV.
• Your profile photo meets the minimum size requirement of 300 x 300 pixels.

A Note on Honesty and Integrity

As part of the application process, you will be required to complete a screening questionnaire. We strongly encourage all candidates to answer every question honestly and accurately.

At VKB Group, our culture is rooted in the values of being Humble, Hungry, Smart, Bold, and Playing as One Team. We believe in building authentic relationships and making sound decisions based on trust and integrity. Misrepresenting qualifications, experience, competencies, criminal history, or any other information may result in your application being withdrawn or your employment being terminated should discrepancies be identified during verification processes.

We respect your time and ask that you respect ours by providing truthful information throughout the recruitment process. This helps ensure that we focus on candidates who are genuinely aligned with the requirements of the role and the values of our organisation.