Admin Assistant - VKB Mechanization, Bethlehem

VKB Agriculture; Vrystaat; On-site; ZAR 100,000 - 167,000; Full time

Job summary

VKB Agriculture is seeking an organised Administrative Assistant to support the Mechanization Branch with documentation processing, customer service, stock administration, and workshop coordination.

This role requires Grade 12, familiarity with workshop/spares environments, and proficient MS Office skills. You will handle petty cash, stock intake, and daily reconciliations, contributing to smooth operations across the branch.

Qualifications

• Grade 12 or NQF4 equivalent.
• Proficiency with Microsoft Office Suite.
• Prior workshop/spares experience recommended.

Responsibilities

• Handle petty cash transactions and end-of-day balancing.
• Process registrations, claims, and stock movements.
• Issue GRVs and monitor deviation reports.
• Conduct stock takes and receive supplier deliveries.
• Coordinate workshop admin and maintain safety docs.

Skills

Good communication

Numeracy

Attention to detail

Time management

Teamwork

Education

Grade 12/NQF4

Tools

Microsoft Office

Job description

Introduction

The VKB Group is rooted in agriculture, serving farmers and producing farm-fresh food for consumers. Over the years, we’ve grown from supporting farmers with essentials to becoming a fully integrated agribusiness – from production to processing, logistics, and connecting to both local and global markets.

Our strength lies in our people and our values. At VKB, we are humble enough to learn, hungry to grow, smart in our work, bold in our vision, and always stronger together as team players. If these values resonate with you, then you may be the next addition to our mechanization team.

Job Description

The ideal team player will provide effective administrative and operational support to the Mechanization Branch by ensuring accurate processing of documentation, customer service, stock administration, workshop coordination, and general office support to maintain smooth daily operations.

Requirements:

• Grade 12 or NQF4
  
• Priorexperience in a workshop/spares environment will serve as recommendation
• Computer literate in the Microsoft Office package
• Willing to work 6 days a week (Monday - Saturday)

Duties and responsibilities:

• Handling and balancing of transactions from the petty cash
• End of day reconciliation including balancing and banking of the day's transactions
• Registration, processing and completion of claims
  
• Issue GRV's for stock as well as monitoring deviation report
• Stock take
• Receiving of deliveries from suppliers according to policies and procedures
• Continuous liaison with internal and external customers/departments to ensure quality of service
• Other administrative duties and ad-hoc task as given from time to time
  
• Perform workshop administrative duties, including maintaining safety documentation and managing job cards.

Skills

• Good communication skills
• Numerate
• Thorough, precise and accurate
• Constantly adding value to the functions of the job
• Excellent time management
• Teamwork
  

Other Information

• The company can expire jobs at any time at their own discretion.
• VKB Group and/or its subsidiary companies will use any personal data collected through the job opportunities section of this website for recruitment purposes only and, should your application be successful, for purposes connected with your employment.
• VKB Group is an equal opportunity employer. VKB Group’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group’s Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities
• Things to take note of when applying through our Career Portal.
• Use Google Chrome when accessing the portal
• Clear copy of your CV in either PDF or Word
• The CV should not have handwriting on the document
• NB! Only Submit your CV on the Upload CV section of the application form and not a PDF that includes other documents such as ID, Driver’s License and other documents. The application form will make provision for the candidate to upload supporting documents.
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