Admin Assistant - Jhb

Pro Select Consulting; Gauteng; On-site; ZAR 120,000 - 180,000; Full time

Job summary

A professional consulting firm in Gauteng is seeking an Admin Assistant to support the Admin Department. Key responsibilities include processing customer and supplier invoices, cash book reconciliation, and assisting with customer liaison. The ideal candidate has knowledge of accounting software and strong communication skills. This role emphasizes teamwork and effective task management.

Qualifications

• Experience in handling a small switchboard.
• Effective customer liaison during calls and interactions.

Responsibilities

• Daily processing of customer invoices and supplier invoices.
• Capturing and reconciling the cash book.
• Weekly processing of petty cash and monthly reconciliation of creditors.
• Following up on outstanding payments from customers.
• Assisting with stock takes and handling queries.

Skills

Knowledge of Pastel Partner V19 accounting software

Proficiency in Excel

Proficiency in Word

Customer service skills

Problem-solving abilities

Ability to perform well as part of a team

Good communication skills

Effective task management

Tools

Pastel Partner V19

Excel

Word

Job description

Our client is currently recruiting for an ADMIN ASSISTANT. The purpose of this position is to provide support for the Admin Department. This includes, but is not limited to, processing documents and capturing data daily on an accounting package in an admin environment, answering calls, filing, and customer liaison.

This role also involves answering incoming calls and relaying messages to the Sales Manager and his team.

Objectives: To help the office run smoothly and efficiently.

The employee will be accountable to the Sales Manager for branch-related concerns and to the Bookkeeper for accounting and financial matters.

Key Responsibilities:

1. Daily processing of customer invoices according to allocated time slots in the system.
2. Daily processing of supplier invoices.
3. Capturing and reconciliation of the cash book.
4. Weekly processing of petty cash.
5. Monthly reconciliation of creditors.
6. Capturing payments on Standard Bank.
7. Following up on outstanding payments from customers.
8. Checking delivery books weekly.
9. Assisting with liaising with customers.
10. Following up on quotations when required.
11. Following up on order numbers.
12. Assisting with stock takes and handling queries.

Personal Attributes and Knowledge:

• Knowledge of Pastel Partner V19 accounting software.
• Proficiency in Excel and Word.
• Experience in handling a small switchboard.
• Customer service skills.
• Problem-solving abilities.
• Ability to perform well as part of a team.
• Good communication skills.
• Effective task management.