Admin Assistant - Finance

The Prestige Cosmetics Group; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A leading cosmetics company in Cape Town is seeking an Admin Assistant to manage incoming purchase orders and invoices. You will liaise with suppliers and staff, ensuring accuracy and compliance with internal policies. Strong attention to detail and proficiency in MS Office are required. This role offers a supportive environment for administrative tasks.

Qualifications

• Matric certificate is required.
• Previous experience in an administrative, finance, or accounts support role is required.
• Proficiency in MS Office (especially Excel and Outlook) is required.

Responsibilities

• Accurately capture and record incoming purchase orders and invoices.
• Liaise with suppliers and staff to resolve discrepancies.
• Support general administrative tasks as needed.

Skills

Attention to detail

Organizational skills

Communication skills

Proficiency in MS Office

Education

Matric certificate

Tools

MS Excel

MS Outlook

Syspro

Fraxion

Job description

Overview

Job title: Admin Assistant - Finance

Job Location: Western Cape, Cape Town

Deadline: October 29, 2025

Key Responsibilities

• Accurately capture and record incoming purchase orders and invoices into the internal system.
• Perform initial checks on purchase orders and invoices for completeness, accuracy, and compliance with internal policies.
• Liaise with suppliers and staff to resolve any discrepancies or missing documentation.
• Follow up with staff to ensure timely submission of outstanding invoices, receipts, or related documents.
• Maintain reports on outstanding items and follow-up status.
• Support general administrative tasks as needed.

Requirements

• Matric certificate is required.
• Previous experience in an administrative, finance, or accounts support role is required.
• Proficiency in MS Office (especially Excel and Outlook) is required.
• Previous experience with Syspro is preferred but not required.
• Previous experience with Fraxion is preferred but not required.
• Strong attention to detail and excellent organizational skills.
• Good communication skills — comfortable following up with colleagues and external parties professionally.