Admin Assistant

Measured Ability; Oos-Kaap; On-site; ZAR 50,000 - 200,000; Full time

Job summary

An established industry player is seeking a diligent administrative assistant to support various operational functions. This role involves managing important dates, handling HR documentation, and ensuring compliance with regulations. You will play a crucial part in maintaining organizational efficiency and supporting staff with their needs. If you are detail-oriented and thrive in a dynamic environment, this opportunity is perfect for you. Join a team that values your contributions and offers a chance to grow your skills while making a meaningful impact in the organization.

Qualifications

• Strong organizational skills to manage various tasks and deadlines.
• Ability to communicate effectively with staff and suppliers.

Responsibilities

• Assist with reminders of important dates and deadlines.
• First point of contact for employee complaints and HR documentation.
• Maintain compliance with B-BBEE and POPIA regulations.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Basic Excel Skills

Education

High School Diploma

Tools

Sage Pastel Accounting Partner

Microsoft Excel

Job description

• Assist with reminders of important dates and upcoming deadlines
• Sending out emails and responding to queries
• Screening of calls
• Keeping all filing up to date
• Archiving
• Attend relevant webinars when required and make notes on changing legislation

During working hours not always necessary:

• Conveying messages to other staff or collecting information from various staff when needed
• Review camera footage when needed
• Manual matching of invoices / credit notes to statements
• Note any uncaptured / outstanding / missing invoices or credit notes
• Calling suppliers for outstanding documents
• Double checking bank details on invoices or banking lists
• Dealing with maintenance personnel to get paperwork
• Not accepting job cards if there are outstanding issues noted on it
• Asking maintenance to follow-up on invoicing when needed
• Might assist with capturing work on Sage Pastel Accounting Partner as position progresses

Insurance:

• Submitting claims and follow-up on outstanding matters
• Meeting with broker if needed
• Sending out emails on additions or removals as and when needed
• Reviewing of policy documentation if needed

HR:

• First point of contact for employee complaints
• Assisting with complaints logging
• Completion and collection of basic staff documentation like leave
• Capturing of hours onto excel (Basic Skills needed)
• Assist with paperwork if needed for COIDA
• Assist in forwarding info to staff when needed for CHIETA
• Capturing staff hours from their timesheets onto spreadsheets
• Handing out of payslips, notices or forms to complete

B-BBEE:

• Assist with related paperwork – Example: Sourcing valid BEE certificates
• Keep running file of updated info on Suppliers we use
• Sit in on meetings or be company representative if needed
• Handling of correspondence and paperwork related to any donations
• Learnerships – Assist with related paperwork
• Bursaries – Assist with related paperwork
• Deliver or collect paperwork or arrange delivery or collection of paperwork at various sites

EE:

• Sit in on meetings
• Draw-up paperwork and make suggested changes
• Assist with online EE filing and all related paperwork

POPIA:

• Assist with monitoring & compliance
• Online filing when needed and all related paperwork

CSD:

• The Central Supplier Database maintenance
• Assisting with sourcing paperwork or manual submissions at Metro offices when needed
• Requesting rates clearance from relevant municipal department as and when needed