Admin Assistant

Herotel Sonic; Klerksdorp; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A local telecom company based in Klerksdorp is seeking an experienced Admin Assistant. You will provide essential support to managers, maintain office procedures, arrange travel, and handle various administrative tasks. The ideal candidate should possess strong communication and organizational skills and have proven admin experience. Preference will be given to candidates from Previously Disadvantaged Individuals in accordance with the company's Employment Equity Plan.

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Excellent written and verbal communication skills.

Responsibilities

• Provide support to Managers and Employees.
• Maintain office policies and procedures.
• Book and make travel arrangements.
• Organise and schedule appointments.

Skills

Administrative support

Time management

Attention to detail

Communication skills

Organizational skills

Education

Grade 12 or equivalent qualification at NQF level 4

Additional qualification as Administrative Assistant or Secretary

Tools

MS Excel

MS PowerPoint

Office equipment (printers and scanners)

Job description

Overview

Applications are invited for the Admin Assistant position based in Klerksdorp.

Responsibilities

• Provide support to Managers and Employees; assist in daily office needs and manage the company’s general administrative activities.
• Offer support to their Direct Manager, not the company as a whole.
• Maintain office policies and procedures (HR related activities such as loading approved leave on Sage).
• Maintain contact lists.
• Book and make travel arrangements.
• Act as the point of contact for internal and external clients.
• Answer and direct phone calls.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Perform any adhoc tasks as required by their manager (reporting, admin or personal assistant tasks).

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and scanners.
• Proficiency in MS Office (MS Excel and MS PowerPoint).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.

Education Requirements

• Grade 12 or equivalent qualification at NQF level 4.
• Additional qualification as an Administrative Assistant or Secretary will be an advantage.

Please Note

• Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel’s Employment Equity Plan.
• Submission of your CV provides Herotel with your express consent for us to process your personal information contained therein, for purposes of processing your application. Please refer to our Privacy Policy on our website for further information on how we process personal information.
• Kindly note that should you not receive feedback from us within 4 weeks of applying, you should consider yourself unsuccessful for the role.