Admin Assistant

Crew Life at Sea; Cape Town; On-site; ZAR 50,000 - 200,000; Full time

Job summary

A leading company is seeking an entry-level Admin Assistant to ensure the efficient operation of their office in Cape Town. The successful candidate will provide crucial administrative support to the management team, maintain records, and assist in onboarding new crew members. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information effectively. Ideal for candidates looking to start their administrative career in a supportive environment.

Qualifications

• High school diploma or equivalent is essential.
• Additional qualifications in office administration or proven experience is essential.
• Excellent organizational and time-management skills.

Responsibilities

• Provide administrative support to the management team.
• Maintain accurate records and databases.
• Assist with the onboarding process for new candidates.

Skills

Organizational skills

Time-management

Attention to detail

Communication skills

Interpersonal skills

Problem-solving abilities

Education

High school diploma or equivalent

Qualifications in office administration

Job description

As an entry levelAdmin Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our company. Your main responsibilities will include providing administrative support to the management team, maintaining records and databases, and assisting with various office tasks.

NB: Please read the job description and requirements carefully before applying to this role.

This position is office based, in Cape Town ONLY.

Key Responsibilities:

- Provide administrative support to the management team, especially document collection.

- Maintain accurate records and databases, ensuring all information is up-to-date and easily accessible.

- Handle incoming and outgoing communication, including emails and phone calls.

- Handle confidential and sensitive information with discretion.

- Gather and organize all necessary documentation from new candidates.

- Facilitate the onboarding process for new candidates, ensuring a smooth transition and compliance with all required protocols.

- Continuously monitor and report on the progress of new crew members, providing updates and addressing any issues that arise.

- Maintain meticulous records of all information throughout the recruitment and onboarding processes, utilizing spreadsheets to track data accurately.

- Assist one of our recruiters with various administrativetasks related to candidate management and placement.

- Provide additional assistance with various recruitment needs as required, ensuring the efficient and effective operation of the recruitment team.

Qualifications and Requirements:

- High school diploma or equivalent

-Additional qualifications in office administration or related field or proven experience as an administrative assistant or in a similar role is essential

- Excellent organizational and time-management skills

- Meticulous attention to detail

- Computer Literate

- Strong communication and interpersonal skills

- Ability to multitask and prioritize tasks effectively

- Problem-solving abilities

- Ability to maintain confidentiality and handle sensitive information