Accounts Receivable Clerk

Job Description

Manage Accounts Receivables Credit Management processes, ensuring Customers remain within agreed credit limits and payment terms.

Key Responsibilities:

1. Follow up daily on all due and overdue payments from Customers according to their agreed payment terms.
2. Provide up to date detailed collection notes listing actions on every past-due invoice in the ARCM system (Accounts Receivable Collection Management).
3. Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the remittance advice to the deposit in exp.o Accounting).
4. Proactively identify problem accounts and follow up queries via email/telephone to effectively resolve issues through building key relationships with Customers and Internal Staff.
5. Assist with record receipts process in exp.o Accounting system, allocate per the remittance advice, ensuring no receipts are left unallocated at month end and provide support to the Banking/Treasury team for unidentified receipts.
6. Generate and deliver timely Statements, and perform timely reconciliations.
7. Produce Exception Reports for the Weekly AR Meeting per company AR Goals (Aging Analysis, No Bad Debt, % Collection within Terms, No OCL (Over Credit Limit)) and maintain meeting minutes.
8. Processing of Credit Applications in a timely manner, immediately on receipt to begin the process; and preparing and following up on Applications for review and approval in the Azure Branch Credit Request database until final approved/denied.
9. Assist with Credit tasks in line with the Global Credit Policy (maintain Customer payment terms, company rating & risk rating; evidence in e.doc Global Lookup the establishment and approval of credit in the BCR system (Branch Credit Request) and performance of annual credit reviews).
10. Prepare the bad debt calculation (Trade AR Allowance) and the bad debt roll forward schedule for the monthly P&L.
11. Assist in Internal Control Evaluations and Internal/External Audits by preparing required information/documentation.
12. Support Accounting Department with miscellaneous projects and assignments.
13. Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.

Qualifications

Knowledge:

Expeditors' Company Policies and Procedures, Basic Accounting Knowledge

Qualifications and Skills:

1. Matric Accountancy
2. 5 years Debtors Experience
3. Credit Management Course and experience in the freight industry will be an advantage
4. Experience on Inoxico System
5. Computer Literacy
6. Good communication and interpersonal skills
7. A skills test may be requested