Accounts Receivable Administrator

About Us
Since the invention of the truck over years ago, Daimler Truck AG has been a pioneer in the commercial vehicle sector and is today one of the world's largest commercial vehicle manufacturers.

Established in South Africa over 60 years ago, Daimler Truck Southern Africa Ltd together with its subsidiaries Daimler Truck Financial Services South Africa (Pty) Ltd and Sandown Motor Holdings (Pty) Ltd provides an optimal experience for our esteemed customers based on a comprehensive products and services portfolio.

The Group's success is based on its leading brands inclusive of Mercedes-Benz Trucks, Mercedes-Benz Buses, and FUSO Trucks in addition to offering parts and services for Freightliner and Western Star Trucks.

Its product range is backed by its market-leading value-added services in Fleetboard, TruckStore, TruckTraining, and Financial Services.

With a Southern African footprint that includes South Africa, Namibia, Lesotho, Botswana, Eswatini, Malawi, Mozambique, Zimbabwe, and Zambia, the company is headquartered in Pretoria, the capital city of South Africa, and all its products are assembled locally in its East London production plant.

Job Overview

The objective of this role is to oversee invoicing and collections for both domestic and international customers across all DTSA revenue streams. It involves resolving customer queries, managing debt collection, and ensuring the accuracy of financial records. Strong analytical skills, excellent communication abilities, and a proactive approach to problem-solving are essential for this position.

Key Duties and Responsibilities

1. Payments and Collections: Request UCR numbers from GD's for inward payments, analyze and review all payments and collections for accounts receivables, approve payments and collections via e-ticket, and inform treasury for forecasting purposes.
2. Customer Queries: Analyze, follow up, and resolve queries received from the Shared Service Centre by consulting with relevant stakeholders and providing timely feedback.
3. Debtors Collection: Manage debt collection with the Shared Services Team and the Accounts Receivable call centre, ensure customers adhere to payment terms, clear invoices on the SAP system, execute manual dunning procedures, and liaise with the legal team on handed-over customers.
4. E-Tickets: Send authorized invoices and credit notes to the Shared Service Centre via e-contact and process all other debtors' requests.
5. ICS Controls: Perform, maintain, and report ICS controls for direct sales, ensuring all internal controls for the debtors' department are met.
6. Sundry Invoices / Credit Notes: Analyze, review, and ensure all authorized invoices and credit notes are captured on VMS timeously and unblocked for payment.
7. Payment Allocations: Ensure timely allocation of payments received from customers, follow up on unallocated receipts, and find more effective ways to do allocations.
8. Maintenance Contract Invoicing and Administration: Handle invoicing and administration related to maintenance contracts, including debt collection and query resolution.
9. Self-Development: Take personal responsibility for learning and development through assessment, reflection, and actioning.
10. Interface Management: Analyze and resolve interface errors promptly to ensure smooth operations and accurate financial reporting.
11. Digitalization: Look for opportunities to digitalize processes and review manual processes for potential digitalization.

Qualifications

Matric year qualification in Accounting, Finance, Economics or equivalent, computer literacy. Experience: 1–3 years in relevant experience. Special Knowledge: MS Office Suite, Accounting & Controlling Principles, Knowledge of legislation (e.g Exchange control regulations), Technical Knowledge, Banking Acumen, Company Policies, Structure and Procedures, Excellent Communication Skills (Oral & Written).

Other important Information

Daimler Truck Southern Africa is proud to be an equal opportunity employer. All qualified applicants will be considered; however, the following will apply: Foreign nationals must qualify for a work visa / permit as per the provisions of the Immigration Act 13, Employment Equity Plan in terms of the Employment Equity Act, No 58.

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