Accounts Receivable Administrator

Time Personnel; Cape Town; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A reputable staffing agency is looking for a detail-driven Accounts Receivable Administrator in Cape Town. The role involves handling invoicing, reconciliations, and working closely with the Finance Manager. Candidates should have strong Excel skills, 3-5 years of relevant experience, and a bookkeeping/accounting qualification. This position offers the opportunity to manage the full debtors function in a dynamic environment.

Qualifications

• 3–5 years of debtors/accounts receivable experience.
• Understanding of the logistics and warehousing industry concepts is advantageous.
• Ability to process paperwork accurately within deadlines.

Responsibilities

• Prepare and process all invoicing and payment allocations.
• Regularly follow up on outstanding debtors and report expected payment dates.
• Assist with audit processes and selections regarding debtors.

Skills

Advanced Excel skills

Excellent communication skills

Strong understanding of debtors function

Planning and organisational skills

Ability to work under pressure

Education

Bookkeeping / accounting qualification

Grade 12

Tools

Sage Evolution ERP

MS Word

MS Excel

MS Outlook

Job description

Accounts Receivable Administrator required in Cape Town.

Are you detail-driven with a passion for numbers, and have advanced Excel skills? Our client, a well-established company based in the Northern Suburbs, is seeking a proactive and methodical Accounts Receivable Administrator to process large volumes of paperwork.

In this role you’ll be responsible for the full debtors function, handling invoicing, payment allocations, reconciliations and working closely with the Finance Manager.

Requirements:

• Grade 12, and a bookkeeping / accounting qualification will be an advantage
• 3 –5 years of debtors/accounts receivable experience
• Computer literacy: MS Word, MS Excel (advanced ESSENTIAL), MS Outlook
• Sage Evolution ERP knowledge will be a strong advantage (other ERP exposure will be considered)
• Strong understanding of the full debtors function
• Be able to process high volumes of paperwork accurately within set deadlines
• Excellent communication skills are essential, both verbal and written
• Understanding of the Logistic and Warehousing industry concepts would be highly advantageous, but not necessary
• Methodical, and understand the follow-up and follow-through process
• Excellent planning, organisational and time management skills (able to multitask and prioritise)
• Ability to work well under pressure, and understands the importance of deadlines
• Be prepared to work overtime from time to time

Duties and Responsibilities::

• Obtaining of relevant information required for billing purposes
• Preparation of billing and sending it on for approval
• Posting of all invoices and credit notes relating to debtors once approved
• Sending of statements, invoices and credit notes to debtors on a weekly/monthly basis, timeously
• Regular follow-up and reporting on outstanding debtors and expected payment dates
• Ensure outstanding amounts are chased up and paid, and keeping managers informed of any issues
• Capturing of receipts from debtors daily and clearing of the unallocated receipts control account
• Performance of credit checks required for new debtors
• Confirming/checking of Trade reference info and assisting with Trade references
• Sending account approval letters to customers
• Loading of new approved debtors on Sage Evolution, maintaining debtors’ files and saving supporting documentation
• Assisting with billing and debtor-related queries
• Assistance with audit process and selections about debtors
• Sending of monthly ageing, and managing alerts in order to escalate where needed