Accounts Payable Officer

Value Logistics; Kempton Park; On-site; ZAR 300,000 - 400,000; Full time

Job summary

A logistics company in Kempton Park is seeking an Accounts Payable Officer responsible for managing the end-to-end accounts payable process. You will ensure accurate processing of supplier invoices, maintain financial controls, and support compliance with VAT regulations. The ideal candidate must have at least 5 years of relevant experience and proficiency in Microsoft Office and ERP systems. This role offers an opportunity to contribute to organizational operational efficiency.

Qualifications

• Minimum 5 years experience in a similar role.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage end-to-end accounts payable process.
• Ensure accurate and timely processing of supplier invoices.
• Liaise with internal departments and external suppliers.

Skills

Accounts Payable Processing

Reconciliation Skills

ERP & Accounting Software Proficiency (ShipShape & Embrace)

Proficient in Microsoft Office Suite

Excellent communication skills (Both written and verbal)

Problem Solving Skills

Education

Grade 12 (Matric)

Tools

Microsoft Office Suite

ERP & Accounting Software (ShipShape & Embrace)

Job description

Purpose of the Job

The Accounts Payable Officer is responsible for managing the end-to-end accounts payable process, ensuring accurate and timely processing of supplier invoices, reconciliations, and payments. This role plays a key part in maintaining effective financial controls, liaising with internal departments and external suppliers, and supporting compliance with VAT regulations and internal audit requirements.

Key Responsibilities

Creditors Payments

• Reconcile all supplier invoices and ensure all charges have been accurately recovered
• Capture all supplier invoices into the Ship Shape system
• Ensure all payments are processed daily and on time
• Verify that original invoices are received from suppliers
• Check that all invoice information is accurate and compliant with VAT requirements
• Ensure that all invoices are recovered from customers where applicable
• Confirm that invoice charges align with agreed rates
• Reconcile transporter invoices and verify supporting proof of deliveries (PODs) before processing payments
• Hand over all PODs to the controllers for filing in shipment files
• Controllers must verify that containers are returned to the correct depots as stipulated
• Clear all profits on Ship Shape; consult with management if unsure
• If a payment reflects before shipment invoicing, record a note under the “Remarks” section in Ship Shape
• Ensure all payments are recorded within the correct month of the transaction
  
  

Creditors Reconciliation

• Ensure weekly and monthly statements are received and reconciled against supplier invoices and statements
• Arrange and process payments through Ship Shape and Embrace
• Ensure daily downloads balance between both systems
• Prepare necessary pre-checks prior to payments
• Arrange COD (Cash on Delivery) payments twice daily and provide controllers with proof of payment
• Submit all documents to the scanning department monthly for archiving
• Ensure scanned documents are returned and properly filed for auditing purposes
  
  

SARS Deferment Payments

• Ensure SARS statements are received on the due
• Reconcile these statements to the Ship Shape
• Verify that daily downloads into Embrace balance with statements and process payments accordingly
• Once payment is completed, send proof of payment to the relevant customs offices
• Strictly adhere to monthly payment deadlines and ensure the 13th annual payment is met
• Ensure all Over Border reconciliations are received, balanced, and paid accordingly
  
  

Purchase Orders

• Process all purchase orders in Embrace and arrange
• Reconcile supplier statements and ensure balances
• Ensure all purchase orders are properly approved and supporting documents are attached
  
  

Filing of Shipment Files

• Ensure shipment files are correctly filed and handed over to creditors for scanning
• File documents by mode of
• Maintain weekly updates of the filing
  
  

General

• Maintain a professional standard of conduct at all
• Assist with relevant operational functions as required
  
  

Minimum Requirements

• Grade 12 (Matric)
• Minimum 5 years experience in a similar role
• Proficiency in Microsoft Office Suite
  
  

Skills Required

• Accounts Payable Processing
• Reconciliation Skills
• ERP & Accounting Software Proficiency (ShipShape & Embrace)
• Proficient in Microsoft Office Suite
• Excellent communication skills (Both written and verbal)
• Problem Solving Skills