Accounts Payable Manager

Set Consulting; Gauteng; On-site; ZAR 300 000 - 700 000; Full time

Job summary

An established industry player is seeking an Accounts Payable Manager to lead their financial operations. In this pivotal role, you will oversee the accounts payable function, ensuring timely and accurate processing of invoices and payments while managing a dedicated team. Your expertise will be crucial in maintaining supplier relationships, supporting audits, and ensuring compliance with financial policies. This office-based position offers a fast-paced, high-volume processing environment where accuracy and efficiency are paramount. Join a dynamic team and make a significant impact on the financial health of the organization.

Qualifications

• 15+ years of experience in accounts payable or financial management.
• 10+ years of experience in a supervisory or managerial role.

Responsibilities

• Oversee accounts payable function, ensuring timely processing of invoices and payments.
• Manage a team, handle supplier relationships, and support audits.

Skills

Financial Management

Team Management

Supplier Relationship Management

Auditing

Compliance

Education

Bachelor's degree in Accounting or Finance

Tools

MS Great Plains

Job description

The Accounts Payable (Creditors) Manager will be responsible for overseeing the entire accounts payable function, ensuring timely and accurate processing of invoices, payments, reconciliations, and financial reporting.

This role involves managing a team, handling supplier relationships, supporting audits, and ensuring compliance with financial policies and procedures.

Key Functional Responsibilities:

1. Payment Processing & Authorization: Approving weekly, bi-monthly, 25th, month-end and any special payments (e.g., insurance, Sizeka, ad-hoc). Overseeing and authorizing all corporate sundry reconciliations. Reviewing and signing off on trade reconciliations.
2. Online Banking Management: Maintenance of the online banking recipient folders (regular clean out of old recipients). Implement the use of the banking validation tool. Take learnings and recommend improvements. Co-ordinate the maintenance of the bank users. Ensure all payments are loaded correctly on the online banking platforms. Preparing the documents and support for the Holding Company treasury requests and verifications.
3. Team Management & Development: Managing a team, overseeing the processing of team capturing invoices and preparing reconciliations monthly. Assisting the team with handling and resolving queries. Interaction with other company departments, suppliers, and customers to resolve queries. Supporting team development, including learnership programs and further studies, mentoring and coaching. Overseeing the payables team's leave planner and ensuring adequate staffing coverage. Negotiating supplier year-end terms annually. Completing and submitting for review credit applications, credit limit increase requests and any other accounts payable agreements. Reviewing and approving all new creditor recipients.
4. Financial Reporting & Compliance: Preparing MANCO reports for the payables team, covering GRNI, queries, and other key financial insights. Assisting with cash flow management by providing payment estimates to the Reporting & Booking team for various scheduled payments. Managing the BBEE audit process, including extracting information from GP systems, preparing and submitting BEE schedules, and coordinating internal and external audits for accounts payable, including gathering supporting documentation and liaising with auditors. Assisting the Reporting and Bookkeeping team with the annual financial statement disclosures for Creditors Payable. Assisting with the yearly financial roll-over process. Managing and overseeing Fiamme reporting and financial processing, including separate company creditors, debtors, stock GRV, balancing financials, VAT reports, and monthly profit reporting. Fiamme Fish Funding calculations and journal postings.
5. Operational & Ad-Hoc Support: Providing hands-on support to the team by standing in for absent team members and fellow managers when necessary (e.g., debtor sweeps, payment transfers). Supporting year-end transactions, including how to account for the stock transfers for peak build-up in Primary storage, funding calculations, and journal entries. Conducting monthly reviews of all brands, corporate and managed freight ensuring accuracy and balance across subsidiaries. Assisting the Distribution Center (DC) staff and Supply Chain staff with financial queries and reports, such as the MCD Supplier Spend report. Assisting and overseeing the bi-annual archiving of financial records (Metrofile box management).
6. Shared Services & Special Projects: Supporting the International Shared Services as required. Assisting with complex or special accounts payable reconciliations. The above list is not exhaustive, and you shall be obliged to perform subsidiary tasks in addition to the primary tasks for which you are employed.

The Company undertakes to ensure however, that these subsidiary tasks will be within the training and experience or occupational capabilities of yourself and that you shall not suffer any loss of remuneration or status for work performed on subsidiary tasks.

Experience Required:

1. Bachelor's degree in accounting or Finance.
2. MS Great Plains.
3. 15+ years of experience in accounts payable or financial management.
4. 10+ years of experience in a supervisory or managerial role.
5. Experience with audits, financial reporting, and compliance requirements.
6. Knowledge of BBEE and local financial regulations is a plus.

Work Environment:

Office-based role. Fast-paced, high-volume processing environment requiring accuracy and efficiency.