Accounts Payable & Expense Administrator

Accounts Payable & Expense Administrator

Join to apply for the Accounts Payable & Expense Administrator role at Watchmaker Genomics.

Position Type: Full Time

Location: Cape Town (Salt River, remote / onsite)

Experience: At a minimum, a 3-year degree and 10+ years of experience in administrative roles.

Watchmaker Genomics is an early-stage life science company based in Boulder, Colorado. Our team is passionate about innovation and values collaboration, creativity, and scientific rigor. We believe the intersection of biology, engineering, and computer science presents exciting opportunities for developing novel technologies that promote research and improve human health.

Position Description

Watchmaker Genomics is inviting applications for a full-time position of an Accounts Payable and Expense Administrator role reporting to the Financial Manager in our Cape Town office.

Responsibilities:

1. Full Accounts Payable (AP) & Expense (E) Management: Handling all AP functions, including managing and processing vendor invoices, payment schedules, and reconciliations. Overseeing all aspects of travel and expense claims for employees.
2. Payment Processing: Daily, weekly, and month-end activities, including payment loading, updating schedules, intercompany transaction processing, and reconciliations.
3. Credit Card Process Management: Full oversight of the corporate credit card expense claims and reconciling them.
4. Budgeting & Audits: Supporting the annual budget preparation and business plans, along with assisting the Finance Manager in the annual audit process.
5. Continuous Improvement: Focus on enhancing internal processes, particularly around month-end close and overall financial operations.
6. Finance Projects: Supporting various financial projects that may arise.

Skills And Requirements:

The candidate should have at a minimum, a 3-year degree and 10+ years of experience in administrative roles. Experience in a US company environment would be an advantage.

1. Organizational & Planning Skills: The ability to manage complex tasks accurately, with a meticulous focus on detail. You should be able to manage multiple priorities simultaneously, particularly under pressure and with set deadlines.
2. Independence and Teamwork: Ability to work autonomously, take initiative, and maintain a high standard of work, while also being able to collaborate effectively within a team.
3. Problem-Solving: Creative, disciplined, and proactive approach to addressing challenges in finance and operations processes.
4. Communication & Relationship Building: Strong interpersonal skills for dealing with various teams and stakeholders, plus good communication and personal task management skills. Proven ability to build rapport and maintain positive relationships with diverse teams.

Application Procedure:

To apply for the position, please submit the following in a PDF format:

1. Letter of motivation (upload where it says cover letter)
2. Resume or Curriculum vitae, highlighting relevant qualifications and experience.

Applications without a Letter of Motivation will not be considered. Local candidates preferred.

If selected to participate in the interview process, the names and contact information of three professional references who are able to assess your suitability for the position in terms of the specified requirements will be requested.

To ensure your application is considered, please submit it by Friday, 28 February. Please note that this position may close earlier if we receive a high volume of applications. We encourage you to apply as soon as possible.

WE ARE AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER

Watchmaker Genomics is committed to being an equal opportunity employer and creating a culturally diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, or veteran status or any other characteristics as protected by applicable law.

All applicants will be asked if currently eligible to work in South Africa; and if now or in the future will require visa sponsorship to continue working in South Africa. This position may be subject to pre-employment checks, including driving history check, drug screening, and a background check for any convictions directly related to its duties and responsibilities. All pre-employment checks will comply with all applicable laws.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Accounting / Auditing and Finance