Accounts Payable & Creditor Reconciliation Specialist

Freedom Stationary (Pty) Ltd; Durban; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Freedom Stationary (Pty) Ltd in Durban is seeking a detail-oriented Accounts Payable professional to ensure accurate supplier reconciliations and timely processing of invoices and payments.

You will reconcile creditor ledgers, capture invoices on Syspro, manage EFT payments, resolve supplier queries, and support audits in line with ISO 9001 standards. This role requires meticulous record-keeping and proactive month-end close support.

Responsibilities

• Creditors Reconciliation & Ledger Balancing: Perform monthly reconciliations of supplier statements to general ledger accounts; identify, investigate, and resolve account discrepancies; maintain reconciliation files in an auditable format.
• Payment Processing & Controls: Prepare and process EFT payments weekly/monthly; verify supplier banking details prior to payment release; ensure payments are supported by valid documentation (invoices, PODs, approvals).
• Supplier Query Resolution: Resolve supplier queries relating to payments and missing documentation; follow up on outstanding PODs and statements; maintain professional communication with suppliers.
• Reporting & Analysis: Compile creditor reports and payment schedules for the Financial Manager; conduct monthly transport cost analysis and reconciliations; identify and report anomalies in supplier accounts or transport charges.
• Compliance & Audit Support: Maintain structured filing systems for financial records; ensure compliance with ISO 9001:2015, internal controls, and finance policies; assist during internal and external audits.
• Ad Hoc Support: Perform other finance-related duties as required; provide administrative support to finance and warehouse teams when needed.

Tools

Syspro

Job description

Freedom Stationary (Pty) Ltd in Durban is seeking a detail-oriented Accounts Payable professional to ensure accurate supplier reconciliations and timely processing of invoices and payments.

You will reconcile creditor ledgers, capture invoices on Syspro, manage EFT payments, resolve supplier queries, and support audits in line with ISO 9001 standards. This role requires meticulous record-keeping and proactive month-end close support.