Accounts Payable Clerk (External Applications Only)

Description

About the job Accounts Payable Clerk (External Applications Only)

Ensure accurate payments and controls of Trade creditors by receiving, processing, verifying, and reconciling invoices of Vendor accounts within the time frame set.

Requirements

• Minimum Grade 12 or NQF level 4
• Three years’ work-related experience
• Deadline driven
• Ability to work under pressure
• Attention to detail/Accuracy
• Computer literacy (Microsoft Office Suite)

Administration

• Ensure Suppliers’ invoices and Store documents are received and processed correctly on the system.
• Ensure all unmatched invoices (PPV) are correctly raised and submitted to the team leader for distribution to relevant departments and resolved timeously.
• Ensure all unmatched invoices (SRE) are correctly distributed to relevant stores and resolved timeously.
• Check all RFCs are correct and forwarded to supplier timeously.
• Ensure valid credit notes are received and processed.
• Perform monthly reconciliations between supplier statements and Cashbuild accounts payable by deadline date on BEST system.
• Ensure all vendor queries and disputes are resolved as per Supplier terms.
• Prepare weekly/monthly AP Vendor listing for payment run.
• Ensure all documents are correctly filed and sent to Warehouse.
• Complete ad hoc duties as required by Management.

Customer Service

• Assist with and resolve supplier and other internal Customer queries and complaints.
• Offer fast, friendly, and efficient service to all Customers.

Drive for Results
Achieves set targets and completes work accurately and at the required standard. Delivers best practice quality/standards as established in the company. Makes an effort to follow through on commitments.

Solve Problems
Identifies problems and seeks root causes. Resolves problems and escalates issues accordingly using relevant information available in own department and operational work environment.

Make Decisions
Makes decisions within the framework of company policies and within set timelines, giving due consideration to consequences in the area of responsibility. Implements decisions made in line with agreed processes and policies.

Plan
Plans within the framework of operational/department policies and procedures.

Handle Pressure
Handles pressure well and is consistent in controlling own responses irrespective of time or workload pressures.

Assert Authority
Gets one’s point across with credibility and self-confidence, ensuring adherence to policies despite work pressures experienced.

Communicate
Demonstrates courtesy and effectiveness when dealing with others in day-to-day communication in line with company values. Ensures relevant information is shared with appropriate stakeholders.