Accounts Payable Clerk

Exceed Human Resource Consultants; Stellenbosch; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment consultancy in Stellenbosch is looking for an experienced Accounts Payable Clerk. The successful candidate will manage the end-to-end accounts payable process, maintain vendor records, and ensure accurate invoice processing. A Matric qualification with experience in creditors accounting is required. Proficiency in Microsoft Excel and Syspro is advantageous. The role demands strong organizational skills and attention to detail.

Qualifications

• Matric with good results in Mathematics and Accounting (NQF Level 4 minimum).
• Minimum 5 years’ experience in a similar creditors/accounting role.
• Experience with foreign payments is beneficial.

Responsibilities

• Manage the end-to-end accounts payable process for assigned creditors.
• Prepare credit applications and maintain accurate vendor records.
• Process invoices ensuring correct authorizations and coding.

Skills

Attention to detail

Time management

Interpersonal skills

Problem-solving

Microsoft Excel proficiency

Education

National Diploma in Accounting or Finance

Higher Certificate in Bookkeeping or Accounting

Tools

Syspro

TrailD

Job description

Reference:10538 SJConsultant: SonéJohnsonJob Description:

• Manage the end-to-end accounts payable process for assigned creditors.
• Prepare credit applications and maintain accurate vendor records.
• Process invoices, ensuring they’re correctly authorised and coded.
• Match purchase orders, goods received notes, and invoices.
• Prevent duplicate payments and ensure accurate reconciliations.
• Execute payments and prepare remittance advices.
• Reconciling vendor statements to payment remittance and accounting ledger and follow-up for any missing invoices / credit notes.
• Maximizing settlement discounts and negotiate settlement terms in favour of / in line with the company’s requirements
• Liaise with internal teams and external suppliers.
• Maintain accurate filing systems and assist with ad hoc tasks as needed.
• Vendor creation and amendments.
• Check relevant authorizations on purchase orders and Invoices, check for accuracy and compliance with internal and regulatory requirements.
• Monitor the supplier age analysis and to ensure the accounts stay up to date.

Qualifications:

• Matric (Grade 12) with good results in Mathematics and Accounting (NQF Level 4 minimum).
• Relevant tertiary qualifications for example:
  • National Diploma or Certificate in Accounting or Finance
  • Higher Certificate in Bookkeeping or Accounting
  • Short Courses / Online Training in Bookkeeping, Accounts Payable or Finance
• Minimum 5 years’ experience in a similar creditors/accounting role.
• Syspro and TrailD system experience (advantageous).
• Experience with foreign payments (beneficial).
• Proficient in Microsoft including Outlook, Teams, Excel, Word, and general computer literacy.
• A strong team player with excellent interpersonal and communication skills.
• Strong organizational skills, and the ability to work under pressure.
• Solutions-oriented mindset with solid problem-solving skills.
• Ability to work collaboratively within a small team
• Willingness to learn and adapt in a dynamic environment
• Proficient time management skills
• High level of accuracy and attention to detail in accounts payable
• Strong organizational abilities to manage multiple tasks and deadlines
• Good verbal and written communication skills to interact with team members and rest of the business

How to Apply:

• Email your comprehensive CV [e-mail].
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.