Accounts Payable Clerk

Blendcor; Durban; On-site; ZAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Specialist to ensure the accuracy and efficiency of financial transactions. In this role, you will manage the accounts payable module in SAP, ensuring timely processing of invoices and payments while maintaining compliance with financial controls. Your expertise will contribute to streamlining processes and enhancing supplier relationships. This position offers an opportunity to work in a dynamic environment where your analytical skills will directly impact the company's financial integrity. Join a team that values accuracy and teamwork, and make a significant contribution to financial governance.

Qualifications

• Experience in accounts payable processes and financial controls.
• Strong analytical skills for reconciliation and reporting.

Responsibilities

• Ensure timely processing and matching of invoices and payments.
• Manage supplier queries and maintain accurate records.

Skills

SAP

Accounts Payable

Reconciliation

Financial Reporting

Supplier Management

Education

Bachelor's Degree in Finance or Accounting

Relevant Certification (CIMA/ACCA)

Tools

Excel

Accounting Software

Job description

To ensure accurate and timely recording of invoices and subsequent payment of goods and services, the primary function is to maintain the accounts payable module in SAP, ensuring a 3-way matching process from PO, Good received notes, and Invoices. Ensure accuracy of processing and matching to supporting documents. Ensure validity and accuracy of processing and provide input into processes that streamline and satisfy the objective of accuracy and completeness.

Responsibilities include:

1. Matching and reconciling raw base oils, additives, packaging, and general purchase orders and invoices (R75m / monthly).
2. Monitoring and correcting the integrity of the IT accounts payable system to validate payments.
3. Reconciliation against supplier statements for all invoices by the 15th of each month, ensuring that reconciling items are not older than 2 months.
4. Sending remittance advices to suppliers after payments.
5. Proactively managing supplier account queries.
6. Processing invoice payments on SAP accounts payable dashboard.
7. Running reports for payment processing and group edits for all payments.
8. Expediting and matching payments according to payment terms.
9. Ensuring payments are within set policies and that applicable discounts are claimed.
10. Reconciliation of accrual accounts for base oils, additives, packaging, and general accruals. For intercompany current accounts, raising proforma invoices to shareholders (160000, 1600010, 160020). Ensuring the GRIR account is reduced and matched timely.
11. Monthly reconciliation of creditors control accounts, matching creditors ledger to the general ledger (accounts: 150010, 150020, 150030, 150099, 320030).
12. Submitting monthly reports such as variance reports and rebates for marketers.
13. Stamping and filing documents weekly and monthly as per audit requirements.
14. Daily interface checks for discounts and price variances.
15. Assisting with monthly stock counts, capturing stock sheets, and verifying stock.
16. Reporting and submitting updates on changes to bank account numbers and vendor names to the Financial Manager.
17. Identifying financial risks and ensuring financial controls governance in the accounts payable process.
18. Printing age analysis reports, ensuring items older than 90 days are cleared, and reporting any debit accounts.
19. Assisting in obtaining B-BBEE certificates through supplier relationships.