Accounts Payable & Cashbook Clerk

The main purpose of the Account Payable & Cash Book Clerk is receiving, verifying, processing invoices, and reconciliation of accounts payable transactions as well as the reconciling of the Cash Books to the Bank Statement, verifying and processing of sundry transactions, raising bank entries for all bank accounts for ETD Kenya & Mauritius and loading payment for sundry transactions.

KPA

PERFORMANCE STANDARDS

Accounts Payable

• Match orders to invoices and delivery notes, reconciling them with statements.
• Verify and complete all necessary documentation for payments within agreed credit terms.
• Process and reconcile all trade creditor accounts (foreign and local) as per payment schedule.
• Capture payments in the financial system promptly.
• Verify creditor masterfile accounts.
• Onboard new creditors—ensuring all documents are checked and verified.
• Load payments on Electronic Funds Transfer (EFT) / BoP Forms.
• Resolve queries related to creditor statements and outstanding invoices.
• Manage vendor payment terms in the financial system, ensuring accuracy.
• Review and report on Accounts Payable (AP) Aging bi-weekly, addressing corrections as needed.
• Complete vendor/credit applications for all companies.
• Maintain proper filing related to accounts payable.
• Perform any ad hoc duties as assigned by the manager.

Cash Book Function

• Prepare and process freight & intercompany creditor payments, ensuring all supporting documentation (statement, invoice, email, AP ledger) is attached and approved before submission.
• Maintain cash book entries, raised bank entries, and completed full bank reconciliations for ETD Kenya & Mauritius.
• Raise and process sundry creditor invoices and payments in Accpac for ETD Kenya & Mauritius.
• Process manual BoP payments when necessary.
• Reconcile bank clearing accounts, ensuring balances are zero at the month-end.
• Confirm cash book closing balances and reconcile them with General Ledger (GL) control accounts in Accpac.
• Maintain proper filing related to cash book functions.
• Perform any ad hoc duties as assigned by the manager.

OUR CORE VALUES:

• Trust: It is the starting point of being able to work together. When we trust, we feel safe.
• Teamwork: Strive to work productively in cooperation with one another, fostering a healthy atmosphere with mutual support, thus allowing everyone to achieve their own work-related goals.
• Integrity: Be honest and truthful in your dealings with peers, customers, and vendors.
• Accountability: Accountability allows us to learn. Be accountable for the consequences of your actions.
• Respect: Respect is not only a promise, but it is supported by actions.
• Passion: Passion is the energy that keeps us going. Everyone at Epsidon puts their heart into their work and is passionate about becoming the best version of themselves.

REQUIREMENTS:

Internal training associated with competencies:

• During the first week of your employment, you’ll be presented with a meticulously crafted learning map designed to seamlessly guide you through your on-the-job training experience.

Minimum Qualifications:

• Matric
• Finance Degree/Diploma
• 3-5 years’ experience working with Accpac (Advantageous)
• High attention to detail and accuracy
• Problem-solving
• Excellent communication skills (verbal and non-verbal)
• Able to perform in a pressurised and demanding working environment
• Able to manage high work volumes

Physical Requirements:

• Reliable transport

Office Requirements:

• Office-based working environment.
• Semi-formal dress code.
• Working hours are from: 08:00 – 17:00.
• Excellent international business language skills (English), both written and verbal.
• Reliable transport to and from the office.

Note:

• This is a permanent position subject to a three-month probationary period.
• You will be required to perform such duties as reasonably required by the business.
• Your job description may be amended from time to time if it is valid and reasonable.
• You will serve the Company or any Associated Entity in such capacity as management may reasonably require.
• Duties must be performed faithfully, diligently, and to the best of your abilities.
• You agree to use your best endeavors to promote the best interests of the Company and any Associated Entity.
• You may be required within reason, to work outside of set duties and/or perform in more than one role.

Please submit your CV application to our dedicated careers email address at careers@epsidon.co.za, accompanied by a motivational letter. This letter should detail your qualifications, skills, and experiences, aligning them with the specific job functions of the role you are applying for.

Apply Online Here

* Name & Surname.

* Email Address.

* Please Attach Your CV.

* Previous Total cost to company package (Average Gross).

* Expected Total cost to company package (Average Gross).

* Do you have a criminal record? (Yes / No) If yes, please elaborate.

* Have you ever been dismissed? (Yes / No) If yes, please elaborate.

* Please motivate why you will be a good fit for the role with reference to the minimum requirements and qualifications as per the job description. 0 /1000

* Do you have a positive attitude? Yes No

* I hereby authorize the Company Human Resource Department, and the authorized Management team / Company to use, review and process any personal information provided to the company during my application as well as any information that I have provided in support of my application. I understand my right to privacy and the right to have my personal information processed in accordance with the conditions for the lawful processing of personal information and hereby give my consent to the Company to collect, process, and share relevant personal information where the company is legally required to do so. In addition, I have also received permission from my references to provide the Company with their details. Yes