Accounts Payable Assistamt

The Legends Agency; South Africa; Remote; ZAR 200,000 - 300,000; Full time

Job summary

A growing construction company is seeking a Remote Accounts Payable Assistant based in South Africa to support their financial operations. This role involves processing vendor invoices, ensuring compliance, and reconciling expenses, all while working US hours (5pm-2am SAST). Ideal candidates should have at least 2 years of relevant experience and be proficient in accounting software like Spectrum.

Qualifications

• Minimum 2 years of experience in accounts payable or similar role.
• Familiarity with accounting software is essential.
• Strong attention to detail and accuracy required.

Responsibilities

• Process vendor invoices and subcontractor applications.
• Verify compliance items before issuing payments.
• Reconcile monthly credit card expenses.

Skills

Accounts Payable processes

Microsoft Excel

Organizational skills

Communication skills

Tools

Spectrum

Job description

Overview

Accounts Payable Assistant (Remote, South Africa-Based, US Hours)

Support a growing construction business. Work PST hours from home.

Accounts & Finance | R25,000 - R35,000/month | Remote | Mon-Fri, 5pm-2am (PST hours)

About Our Client

Our client is a dynamic and growing player in the construction and utilities sector, committed to operational excellence and financial integrity. With a strong focus on efficiency and vendor collaboration, they are seeking a reliable, detail-oriented Accounts Payable Assistant to join their remote team. You\'ll be part of a supportive environment with a global reach, where precision and professionalism are valued daily.

Responsibilities

• Enter and process vendor invoices, subcontractor applications, and purchase orders in Spectrum
• Match purchase orders to invoices (2-way match) to ensure accuracy
• Code invoices correctly to appropriate GL and job cost codes
• Verify compliance items (W-9s, insurance, lien releases) before issuing payments
• Track retention and payments as per contract terms
• Reconcile monthly credit card expenses and statements
• Monitor and resolve vendor statement discrepancies
• Set up and maintain vendor/subcontractor profiles in Spectrum
• Collaborate with project managers for accurate job cost allocations and approvals
• Support month-end close with vendor statement reconciliations
• Maintain professional, responsive vendor and subcontractor communications

About You

• 2+ years of experience in accounts payable or a similar role
• Solid understanding of AP processes and accounting best practices
• Familiar with accounting software and proficient in Microsoft Excel
• Experience in construction or utility services industry is a plus
• High attention to detail and accuracy
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Able to work Monday-Friday, 5pm-2am SAST (aligned with US PST hours)