Accounts Payable Administrator x2

AECI Limited; Sandton; On-site; ZAR 200,000 - 300,000; Full time

Job summary

AECI Limited is seeking an Accounts Payable Administrator to facilitate supplier invoice processing, account reconciliation, and payment management. The ideal candidate will possess strong attention to detail and experience in vendor relations, ensuring compliance with company policies. This role requires coordination across various teams and adherence to safety and environmental standards.

Qualifications

• Strong attention to detail and accuracy required.
• Experience in accounts payable processes preferred.
• Ability to manage vendor relationships effectively.

Responsibilities

• Validate and process supplier invoices and reconcile accounts.
• Match POs, GRNs, and invoices for payment processing.
• Prepare bank instruction forms for foreign payments.

Skills

Reconciliation

Invoice Processing

Vendor Management

Attention to Detail

Problem Solving

Tools

SAP

Job description

Role Purpose

• The purpose of the Accounts Payable Administrator role is to validate and process supplier invoices reconcile account and prepare payments.
• Process AP transactions on the system e.g., vendor invoices, ad-hoc vendor requests, credit notes, rejected invoices, one-time vendors, AP document reversals, alternate payee requests, etc.)
• Match POs, GRNs and invoices for payment processing (2 & 3-way matching)
• Process GR/IR reports to identify variances on accruals and inform relevant stakeholders
• Reconciling vendor accounts by matching invoices to orders placed and/ delivery notes received; validating and debit or credit notes passed; monitoring discount opportunities, scheduling and preparing vendor payments; resolving purchase order, contract, invoice, or payment discrepancies (price and quantity etc)
• Distribute payment list to various countries
• Prepare bank instruction form for foreign payments
• Liaise with SAP CoE to ensure accuracy of vendor master data
• Inform vendors of invoices rejected, the reasons thereof and obtain confirmation of receipt of notification (RSA only)
• Address and resolve queries raised by vendors via call and query handling system
• Comply with AP policies and procedures
• Comply with SLA criteria (specific to area of responsibility)
• Comply with Safety, Health and Environment standards
  
  

Overtime when required